1.Introduction #

This workshop will assist in reviewing data at the LEA for the ECDS – PK (Early Childhood Data System) Collection. Getting Started: Log in to your OnDataSuite Account

Chrome is preferred browser.
URL/User name/PW – provided by your local OnDataSuite Manager/Admin

2.File Center #

Early Childhood Data System (ECDS – PK)

The purpose of the ECDS – PK Collection is to inform parents, school administrators, the public, statewide stakeholders, community, and policymakers about the quality of early childhood education and help direct resources in an informed manner. ECDS allows schools and parents to gauge how well Pre-K is preparing students for school, and especially for reading.

File Center

Data Source (s)

Loading TSDS – ECDS

The following TSDS Interchange files are required for ECDS:

Interchange Education Organization Extension – SIS
Interchange Master Schedule Extension – SIS
Interchange Student Parent Extension – SIS
Interchange Student Enrollment Extension – SIS
Interchange Student Program Extension – SIS (PK only)
Interchange Staff Association Extension – SIS
*Interchange Assessment Metadata – from TSDS eDM/batch
*Interchange Student Assessment – from TSDS eDM/batch
Interchange Student Cohort – SIS (PK only)

LEAs are expected to obtain their BOY/EOY PK assessment data directly from their ECDS PK assessment vendor and are repsonsible for loading their assessment data into the ODS. PK assessment results will NOT be provided directly to TEA.

To UPLOAD all files into OnDataSuite:

ALL files for the ECDS submission listed above need to be loaded at one time.
Interchange files can be zipped or unzipped
Order of the files do not matter
- NOTE: Multiple files of the same interchange, will merge during the upload. For example, Interchange Staff Association Extension-one from business side and one from student side, can/should be loaded at the same time.
Click on the green upload button to browse to the interchanges.
- The file type when browsing should be “All Files”-bottom right

Select file(s) and click “Open”
Files will be sent to OnDataSuite.
Use drop down to select Year and Submission – PK
Click the green ‘Start Upload’ button
When data load is complete scroll down to view all the file load.
Click on the Infolink, right, to see process information including interchange files loaded.

Best Practice: Verify all interchange files sections loaded OK. If not, recognize the missing data may affect certain reports requiring the associated data.

If you do not load the InterchangeAssessmentMetadata.xml or the InterchangeStudentAssessment.xml, your File Center status will show the following for the assessment interchanges. This will not prevent you from reviewing data to verify the appropriate students will be reported in the specific teacher’s course/sections.