ECDS Kindergarten

Whats New
  1. Introduction
  2. File Center
  3. Edits- TSDS Rules
  4. Student
    1. ECDS - ECDS KG Enrollment AdHoc Reports - Student Report Center
  5. Staff
    1. ECDS - ECDS Staff AdHoc Reports - Staff Report Center
  6. Support and Training

1.Introduction #

This workshop will assist in reviewing data at the LEA for the ECDS – KG (Early Childhood Data System) Collection. Getting Started: Log in to your OnDataSuite Account
  •        Chrome is preferred browser.
  • URL/User name/PW – provided by your local OnDataSuite Manager/Admin

2.File Center #

Early Childhood Data System (ECDS – KG)

The purpose of the ECDS – KG Collection is to inform parents, school administrators, the public, statewide stakeholders, community, and policymakers about the quality of early childhood education and help direct resources in an informed manner.

File Center

Data Source (s)

Loading TSDS – ECDS

The following TSDS Interchange files are required for ECDS:

  • Interchange Education Organization Extension – SIS
  • Interchange Master Schedule Extension – SIS
  • Interchange Student Parent Extension – SIS
  • Interchange Student Enrollment Extension – SIS
  • Interchange Student Program Extension – SIS (PK only)
  • Interchange Staff Association Extension – SIS
  • *Interchange Assessment Metadata – from TSDS eDM/batch
  • *Interchange Student Assessment – from TSDS eDM/batch
  • Interchange Student Cohort – SIS (PK only)

*Instructions to pull data from TSDS eDM/batch .

  • Log into TSDS, go to Manage Data Loads
  • Under “Menu” (left) click on  “Batch Manager”
  • Click on the Magnifying glass (under “Actions”) for the “Collection Name”.
    • NOTE: For ECDS assessment, the Collection Name – 2021 TSDS -will also have Comments stating “Automatically created by by user syst…”
  • Now in batch details, see:

a. Interchange Assessment Metadata
b. Interchange Student Assessment

  • Click the Magnifying glass under “Actions”- next to the Metadata interchange
    • Click on the General Information Tab
    • Click on the “world” icon, with the down arrow, to download the file.
  • Once this file is downloaded, click “Cancel” and then download the Student Assessment Interchange.

To UPLOAD all files into OnDataSuite:

  • ALL files for the ECDS submission listed above need to be loaded at one time.
  • Interchange files can be zipped or unzipped
  • Order of the files do not matter
    • NOTE: Multiple files of the same interchange, will merge during the upload. For example, Interchange Staff Association Extension-one from business side and one from student side, can/should be loaded at the same time.
  • Click on the green upload button to browse to the interchanges.
    • The file type when browsing should be “All Files”-bottom right
  1. Select file(s) and click “Open”
  2. Files will be sent to OnDataSuite.
  3. Use drop down to select Year and Submission -KG or PK
  4. Click the green ‘Start Upload’ button
  5. When data load is complete scroll down to view all the file load.
  6. Click on the Info link, right, to see process information including interchange files loaded.

Best Practice: Verify all interchange files sections loaded OK. If not, recognize the missing data may affect certain reports requiring the associated data.

 

If you do not load the InterchangeAssessmentMetadata.xml or the InterchangeStudentAssessment.xml, your File Center status will show the following for the assessment interchanges.  This will not prevent you from reviewing data to verify the appropriate students will be reported in the specific teacher’s course/sections.

 

 

3.Edits- TSDS Rules #

TSDS Rules/ECDS KG – 2022-23

Fatals/Warnings/Specials

  • Drill down to Business Rules:

 

  • Excel ALL details – for the TSDS view of ALL edits

Or

  • Select Edit # to Drill down to details for just this edit
  • Tools ( top right) -export to excel and make corrections in the “source” – SIS / BIS

 

 

 

 

 

 

4.Student #

Locate  “Student” on the blue menu bar to view ECDS – KG data.

4.1.ECDS - ECDS KG Enrollment AdHoc Reports - Student Report Center #

ECDS KG Enrollment / Student Report Center

  • Choose any of the following Criteria to search the data.

Criteria 1 – Teacher

Criteria 2 – Service ID (If your SIS loads all course section service IDs in your interchange, you may want to filter for the service ID you assign the Homeroom Indicator code to.)

 “Report Options” 

  • Bookmark – saves the report and enables sharing
  • Export to Excel
  • Show Percents 
  • Turn on heatmap – aid in looking for data anomalies
  • Graph Control – provides options for visualizing data

 

5.Staff #

Locate  “Staff” on the blue menu bar to view ECDS – KG data.

5.1.ECDS - ECDS Staff AdHoc Reports - Staff Report Center #

ECDS KG Staff / Staff Report Center

 

 

  • Choose any of the following Criteria to search the data.

 

Criteria 1 – Tx Unique ID

Criteria 2 – Service ID (If your SIS loads all course section service IDs in your interchange, you may want to filter for the service ID you assign the Homeroom Indicator code to.)

 

 “Report Options” 

  • Bookmark – saves the report and enables sharing
  • Export to Excel
  • Show Percents 
  • Turn on heatmap – aid in looking for data anomalies
  • Graph Control – provides options for visualizing data

 

6.Support and Training #

Support>Training>Webinars

  • Past recorded and Future upcoming sessions

 

Submit Ticket – Use to enter a question, problem, or feature request with detailed information and click “Submit Ticket”.

As you type in the Subject box, the Knowledge base search results appear to the left to help with answering questions before submitting a ticket.

Knowledge Base – Use to search for information on the entire OnDataSuite system.

 

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