This training is designed to provide an overview of the basic functionality of OnDataSuite’s OnPoint, OnPar, OnView, OnBoard, and OnTarget. OnDataSuite is widely used to assist in the implementation of various projects.  It enables staff to fulfill their own data needs quickly and with very little training. At the end of this training users will have a basic understanding of the following functionality.

• Log in and access for user accounts
• Data Sources
• Dashboards
  • Fall
  • Summer
  • Academic
• Student
• Assessment
• Staff
• Finance
• Accountability
• Support/Training

 

 

OnDataSuite – is a data warehouse that is comprised of five powerful suite components. These components are OnPoint, OnPar OnView, OnBoard, and OnTarget

 

 

 

OnPoint – The OnPoint data warehouse is based upon the upload of various files from multiple sources and years. Once uploaded into the system, these files then seamlessly form data associations that provide our users with information in the form of at a glance dashboard views, intuitive report builders as well as state and federal specific ‘canned’ reports. All reported values in OnDataSuite have been designed to drill down to the student or staff level from any aggregate count.

 

 

 

OnPar – Using the powerful OnPar reporting system, users can view their state-released Texas   Academic Performance Report (TAPR) results and compare them against other district and campus results.

 

 

OnView – Some districts elect to publish their latest TAPR results on their website.   Once published, visitors to the site will be able to access the same interactive overview dashboard items displayed in OnPar Dashboard and OnView.

OnBoard is a district dashboard designed with school board members in mind. School Board members may now easily access basic district data to aid in decision-making. The data includes student counts, district and campus performance measures, and some staff data. The data is aggregated from PEIMS and Student assessment files loaded by district staff.

 

OnTarget, a recent addition to OnDataSuite, has been developed specifically to facilitate districts with the TIA process and has developed some valuable reports for overall improvement in accountability.  OnTarget includes Common Assessment analysis which allows users to evaluate your locally developed assessments for validity and reliability. OnTarget also includes Growth which shows student growth to help with TIA. OnTarget looks at the Impact of programs by using STAAR for districts to determine if the implementation of a program or intervention had an impact and lastly has reported for comparison reports.

 

Interactive Brochure

https://bit.ly/ODSBrochure

 

Logging In

 

System Log In Screen
•Login Name
•Password
•Click “Login”

Browser Support
•Chrome – (Preferred Browser)

 

 

Forgotten Username / Password
Log in credentials: URL/username and password are supplied by the administrator(s) of OnDataSuite at your district.

Overview of OnDatasuite – OnPoint

OnPoint® is the piece of this data warehouse that you will spend 95% of your time in. Data is uploaded by the admin from various sources and provide tons of reports and the ability to create your own reports, that enable you to review, investigate, and make data-driven decisions quickly and easily.

 

 

-Student data

• Snapshot for student populations
• Leavers
• Attendance / Discipline / CTE
• Ad Hoc Reports

-Assessment

• STAAR / TELPAS
• College Board
• TSIA
• ACT
• NWEA
• Interim Assessments

-Staff

• Staff Validation Reports
• Staff FTE Reports
• Teacher Summary Reports

– Finance

• Summary of Finance
• Audit Reports
• Financial Well Being

-Accountability

• RDA
• CCMR
• DVM
• A-F

Located on the top right of the black menu bar- are three horizontal bars (hamburger menu)

• Select “My Account“

 

• To change your password, click “Your Profile”
  • Type  New Password, Confirm Password, and click “Update”

 

• To sign up for a “listserv”

Click “Job Title/Areas of Interest“

• • Click checkboxes to select areas of interest for email notifications on training, new reports, features, and other topics specific to the area
  • Click “Update Settings” to save changes

User Settings – options

 

 

Administrator List

List of admin for your district- These are the people in your district who can help with passwords, create new users and give access to different parts of ODS.

Recorded Webinars and Videos Completed- view the training you have completed.

 

 

Located on the black menu bar at the top of the screen.( File Center/Data Sources)

 

• Data Sources
  • District
    • PEIMS-preliminary or final file
    • TSDS Data Collections
    • Student Images

• • TEAL
    • CCMR
    • Cohorts
  • ACT
  • TSIA
  • College Board
  • ETS/Pearson
    • STAAR
    • TELPAS

 

File Review – Scroll toward the bottom of the screen to view the files that have been uploaded into the system and will be used to populate the reports.

Located on Blue menu bar

4 Dashboard options

Year dropdown

Student counts from PEIMS Snapshot data (last Friday in October)

• Select “Information Year” to choose different years
• “Print” in black menu bar
• Drill down on hyperlinked counts to see detailed student lists

 

Drill down using hyperlinks to display a list of students in that category

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

List options:

• Sort columns
• Tools
  • Export to Excel
  • Bookmark the list
• Create Focus List
• Column Options – modify and add columns
• View student profile – permission required

View student profile by:

• Clicking on the student id or “View Profile” hyperlink from a student list or
• Using “Search” on the blue menu bar

 

 

Explore tabs and sub tabs to discover granular data reported for the student.

Cumulative Information

• Total enrollment counts for students attending at least one day of school
  • Counts by grade level, gender, ethnicity and special pops
  • Drill down on hyperlinked counts to see detailed student lists

Days Membership

• Day counts from PEIMS Summer Attendance data
  • Total number of student days in membership, present,  and/or absent
  • Drill down using hyperlinked days to display the list of students who make up the count of days

3 subtabs

Campus Student displays counts/percents for the columns below.

Hover over column title to see definition/calculation.

Click on the hyper link to see the list of students.

See year drop down option – top right.

• Attendance/Discipline percentage by reporting periods

• STAAR Performance

“My Dashboards” in OnPoint provides users with a personalized dashboard experience that will allow:

• Add WIDGETS and SPACES to build the dashboard area
  • Note: ESCs and Charter Schools with Regional Level access can build separate dashboards for each Region/LEA chosen in top filter selection
• Print Dashboard spaces to a single page png file
• View “FAVORITE” (starred) BOOKMARKS
• See the TOP 10 statewide OnDataSuite CLOUD SHARED bookmarks
• Note the TOP 10 REPORTS being used
• Discover the TRENDING WEBINARS that were recorded and being watched via the “Support” section.

The order of the sections, on the left, can be changed by using the directional arrows appearing as you hover over the section’s title. Simply click and drag to the desired position on the navigation bar (left).

Search Knowledge Base for more details on any of the specific sections (i.e. Add Widget).

Search for Reports

Data Validation Reports
Proactively audit data anomalies including TEA Limited Scope Attendance Audits prior to TEA submission.

Custom Reports
Organized into topical folders, these 1 click reports allow users to review information in many areas very quickly.

• Clickable reports organized in folders.

• Filters
  • Review filters at top of page for criteria selections
  • Remember to click on ‘Submit’ after changing filter to apply

• Tools:
  •      Export to Excel
  •      Bookmark – save and share reports
  •      Report Info – find more information about the report

 

 

The Student Report Center area allows for ad hoc reporting on PEIMS and other TEA categories’ data elements.

The categories are divided into General, Fall PEIMS, Summer PEIMS, Extended Year PEIMS, Accountability, Child Find, Class Roster, ECDS, Residential Facilities, SELA, and SPPI-14 reporting and often contain elements in other categories for cross-referencing.

The reports are built using criteria fields for the y-axis (vertical) and years of data loaded in the file center for the x-axis (horizontal) with aggregate totals for each criteria selected (summary level).  The totals also allow drill-down to the detailed student lists.

For information about the categories see the Data Source Information section on right hand side.

To create an ad-hoc report (navigate left to right):

Student Report Center (left)

• Select a Category

Student Criteria Filters (middle)

• Select appropriate Years
• Add Criteria using drop down box(es)
  • To change the criteria selection, use the drop down box and choose new element
  • To rearrange criteria, use the double arrows to drag and drop
  • To delete criteria, click the trash can

• Select Filter icon to choose specific codes (not filtering selects all codes)
  • Use Display drop down box to view more codes at one time on the screen
  • Individually click on each code’s box
  • Use Select All/None to auto check all fields or deselect all fields
  • Use search to find specific codes for selection

• Save Filters to use in future queries
  • Click on Disk icon to save the filters selected
  • Name the filter set and click Save

• Use Saved Filters
  • Click the Star if highlighted to apply a saved filter to a criterion
    • Click Load Saved Filter to apply the filters
    • Click Delete Saved Filter to remove the filter set

Report Commands (right)

• Click green Create Report button to run results

Example Ad Hoc Report

• Click on aggregate totals (including grand totals) to drill down to detailed student list view

Use Load Last Report blue button to display previously created report and make updates

 

 

• Federal
• State – CCMR/A-F
• RDA – Results Driven Accountability
• DVM – Data Validations

• Submit Ticket Icon –  Use to enter a question, problem, or feature request with detailed information and click “Create Ticket”
• Help Button       Access the ODS knowledge base to find answers to all of your question

“Support” link – top black menu bar

• Training
  • Find recordings of past Zoom training, along with handouts on the left. (Use search to assist with locating training topics.)
  • Locate Upcoming training descriptions and registration links on the right.

 

I Love PEIMS  — Facebook  group

https://www.facebook.com/groups/ILovePEIMS

Facebook Page

https://www.facebook.com/Ondatasuite

Twitter

Tweets by ondatasuite1

Linked In

https://www.linkedin.com/in/ondata-suite-a59047228/