TSDS submission data is used to identify districts with teachers eligible for funds under the Teacher Incentive Allotment.(TIA) Includes

• Teacher ( Role 087/047) teaching a course section for grades EE-12.
• Students enrolled in a course section for grades EE-12.

TIA allows highly effective teachers to earn a designation, which is displayed on their teaching certificate.  Teachers can earn a designation through either an approved LEA designation system or by achieving National Board certification. Report this data if: (1) your LEA already has or will have an approved designation system; (2) if your LEA employs a National Board-Certified Teacher (NBCT) or hired a teacher with a designation from another LEA and they are teaching in your district on the last Friday in February. Two data elements reported in this collection alert TEA of a TIA teacher:

• Creditable Year of Service Indicator Code
• Teacher Incentive Allotment Designation Code

  The TSDS Class Roster collection will allow TEA to provide the assessment vendor with class roster information in advance of STAAR and EOC assessments occurring in May allowing the vendor the information required to link a student’s assessment results to the teacher who provided the associated instruction. Timeline:    

Extract the following xml following file(s) from the Student/Staff Information System(s) (SIS) for the Class Roster Winter Submission.

NOTE: If  the STUDENT CRW files come from a separate database/Information System than the STAFF CRW files,  please put ALL files unzipped in one folder for uploading into OnDataSuite. Then browse to select ALL Student/Staff files so they can be uploaded in the same batch.

 

Upload Class Roster – Winter – files into OnDataSuite

• Log into OnDataSuite
• Go to Files Center/Data Sources – (see screen shot below)
• Click on blue “Class Roster” tab
  • Select the blue hyper linked above the upload tab, for additional instructions/screen shots.
• Select the green “Click to Upload TSDS – Class Roster files” tab .

• Browse to CR Winter files extracted from SIS.
• Click “Open” to send files into OnDataSuite

 

• Once the OnDataSuite screen displays the list of xml files, check the column drop downs.
  • Year = Current Year
  • Submission = Winter
  • Preliminary
    • “Check” if this is not the final file going to TEA
    • Leave “unchecked” for the final file
  • Process – Load data and run edits
  • 
• Start Upload – green tab ( screen shot above)

NOTE: OnDataSuite uses a wipe and replace upload process, so you can NOT upload student and then try to add staff. However, you can upload as many times as you like to wipe/replace (update) the whole data set!

Lastly, when the upload is complete, click on the CR W row for the current year, to open and display which files loaded.

The TSDS Business Rules ( Edits) – Top blue menu bar

• Select TSDS Rules
• Select “Class Roster Winter” on the left menu
• Click on “Fatals/Warnings/Specials” to review

 

Listed below are the Fatals triggered.

• Click on the blue hyper link to see the list (details).
• “Excel All Details” provides export with ALL of the triggered business rules for Fatals or Warnings or Specials.

 

NOTE: All clean up/changes must be done in the Student/Staff Information System(s).

The data in OnDataSuite can only be changed by uploaded a new set of xml interchange files.

Create adhoc reports from the STUDENT tab and STAFF tab.

• Student Report Center
  • Class Roster Winter – select current year
  • Criteria = “Grade”

 

• • Criteria =”Campus” (filters available)
    • Criteria 2 – “Course Sequence Code”

• • Check Student’s Basic Demographics
  • Check Service ID
  • Check Entry Date
  • More criteria examples below

 

 

• Staff Report Center
  • Class Roster Winter – Filter for current year ( optional)
  • Criteria = “Role ID”
    • Criteria 2= “Course Sequence Code”

 

• • Criteria = “Highest Level of Education”
  • Criteria= “Race/Ethnicity”
  • More criteria examples below  —  Screenshot is from previous year —USE CURRENT YEAR 
  • 

 

NOTE: If year 2022-23 is not available, this means the Class Roster-Winter data is not loaded in the file center.

You will be looking for the elements in the TSDS data column. ( right)

 

Here are some areas for review:

If 087’s do not have students attached to them, they may not pull into class roster – change master schedule or email TEA for TIA.

Also EE  students & Teachers not using service ID may not pull into CRW. It is ok not to include students, but teachers need to be reported to TEA for TIA.

 

 

LEA Cloud Sharing Class Roster Winter Reports:

1. Navigate to Bookmarks (black menu bar)
2. Click on LEA Cloud Sharing
3. Type “winter” in Search bar
4. Click the arrows (2 times) next to “Date Shared” to resort the list of reports placing the most recent report year (22-23) at the top.
5. Run the 22-23 Student Class Roster Winter Enrollment Elements – One Row Per Class ID report
6. Run the 22-23 Staff Class Roster Winter Enrollment Elements – One Row Per Class ID report

 

 

LASTLY: Please submit a ticket – top right- if there are any questions.