Principal’s Academy 6-Fall PEIMS

1.Getting Started #

The Fall PEIMS Session will highlight information from the PEIMS FALL data.

Logging In
URL- districtname or district number

Example:  OR


System Log In Screen
•Login Name
•Click “Login”

Browser Support
•Chrome (Preferred Browser)
•Internet Explorer



Forgotten Username / Password
If you have forgotten your username or password please contact your local system administrator to have them reset it for you.

Select your campus
If you have access to multiple campuses, you can filter by campus as you view the reports, or see your campuses data aggregated together.

2.File Center #

Located on the black menu bar at the top of the screen.

  • Data Sources
    • District
      • PEIMS-preliminary or final file

File Review – Scroll toward the bottom of the screen to verify PEIMS FALL file for desired year(s) has been loaded

NOTE: Keeping data current is key to accurate reports so please contact your OnDataSuite Administrator if a “fresh” file needs to be loaded.

Note: A “Preliminary” file means that the data is NOT the “Final” file that will be sent to TEA therefore expect data to change.

3.Fall Dashboard #

  • Student counts from PEIMS Snapshot data (last Friday in October)
  • Change Information Year to compare prior years to current year snapshot
  • Click Print, top black menu bar, for a screen print of the information

4.Student Profile #

  • View student profile:
    • Locate student on a Student list
    • Or Search for a student
    • Then, click on the student id or “View Profile” hyperlink.

NOTE: Account access to view individual student profile required.

Explore tabs and sub tabs related to Fall reporting:

  • Student Information
    • Leaver
    • Title I
  • Enrollment
    • PEIMS SnapShot
    • SPED
    • CTE

5.Student/Assessment/Staff/Finance #

  • The Student/Assessment/Staff/Finance tabs all have pre set reports ready to generate in Validation and/or Custom Report areas.
  • All of these areas also have a Report Center to enable ad hoc reports to be created.
  • The functionality is consistent for the reports across all these tabs.

6.Student Data Validation #

Select the “Student” tab to see PEIMS Student Data Validation reports

  • Click on any folder to display reports in folder
  • Click on title of report to run the report
  • Note any available filter options and tools

7.Student Custom Reports #

  • Click on any folder to display reports in folder
  • Click on title of report to run the report
  • Note any available filter options and tools

8.Student Report Center #

Ad Hoc Reporting

  • Located on the left side of the “Student” tab

  • Use the blue ? to assist in understanding the categories
  • Select category
  • Select year(s) needed for report on right-hand side
    • If left blank, ALL years displayed will be included
  • Select Criteria 1 – Optional
    • Search by scrolling down or begin typing element name to enable auto fill
    • Click on element title to move element to right-hand side for filtering
    • To filter:
      • Click Filter to open
      • Use search/Select All/or click any desired area to include codes in report
      • If codes are left blank, all codes will be included
  • Select Criteria 2 – Optional
    • Repeat steps above
  • Click on Create Report to generate results
  • Click on summary totals to drill down to student list
  • Ad Hoc Fall Reporting suggestions:
    • Fall Enrollment – Criteria 1 – ADA (Fall Enrollment)
    • Fall Enrollment – Criteria 1 – At Risk
    • Fall Enrollment – Criteria 1 – Career and Technology
    • Fall Enrollment – Criteria 1 – Economic Disadvantage
    • Fall Enrollment – Criteria 1 – LEP
    • Fall Enrollment – Criteria 1 – Title I
    • Leaver – Criteria 1 – Leaver Reason
    • CTE Enrollment – Criteria 1 – CTE Course Service ID
    • SPED Program Enrollment – Criteria 1 – Grade; Criteria 2 – Instructional Setting
    • SPED Program Enrollment – Criteria 1 – Grade; Criteria 2 – Primary Disability

9.Report Options/Tools/Features #

Report Options  – Upper right corner of the report

  • Graph Control – Pie, line or bar graph

  • Heatmap On/Off – High and low data points
  • Export to Excel
  • Bookmark – Saves report under “Bookmarks” in the black menu bar
  • Show Percents

Print– a hard copy





Drill down on totals to generate a list of students

10.Column Options #

Column Options allows editing and adding list fields from different data sources or different years.

    • To EDIT columns/rows on the report
      • Relabel the Title of a row instead of using the default Title. It is a free form field.
      • Use the drop down to select a different year for the data.
      • Change the “Display Type” to “Description” or the PEIMS “Code” or both.
      • Select a row of data to be “Hidden” when the report displays.
      • Grouping” allows the user to group/ungroup data to be displayed.
        • Especially helpful for separating discipline incidents into multiple rows.
      • To Remove a column of data, click the trash can icon.
      • Reorder the of rows by using the blue up/down arrows.

      • Data Set- Lists which file the data is pulling from
      • Record – Describes which record/area the data is pulling from
      • Submission* – Identifies which PEIMS submission the data is pulling from.

      Example: Economically Disadvantage is reported in both Fall and Summer PEIMS. User can expect to see identification as to which submission is being pulled to display the data.

    • To ADD columns to the report

    • Use “Add New Column” to add a column(s) of data to the list.
      • Select a “Data Type”
      • Select a “Record”
      • Select a “Column” -may select multiple
        • Hint: Click outside of the column area within the Add Column box to close
      • Select a “Year”

    Click the  “Add ” button to place the new data at the bottom of the display.

    Click “Submit Changes” to generate the report. 


    Add more columns from other sources, records, or years by repeating above steps.

11.Focus List #

Focus List allows you to create a group that can be used in reports to get results specific to that group

  • Two different options:
    • To create a new list, use the default name or type in the name desired in the
      “Create New Focus List:” field and “Submit” OR
    • To append the list to an existing focus list, choose the existing focus list title from
      the “Append List to Existing Focus List:” dropdown box and “Submit”
  • An on screen confirmation box will appear, allowing you to “Close” or “View Focus

Focus List Usage

  • Create ad hoc reports using the Focus List dropdown box.

  • Some custom reports have the option to choose a Focus List as the data source.

To find a complete listing of the focus groups created, select “Focus List” from the black menu bar.

From here, the available options include:

  • Edit the title
  • Delete
  • Duplicate
  • Share
  • Add new members

12.Staff Reporting #

Staff Tab

  • PEIMS Data Validation Reports

  • PEIMS Staff Custom Reports

  • Ad hoc reporting-PEIMS Staff Report Center

  • Ad Hoc Fall Reporting suggestions
    • Responsibilities – Criteria 1 – Role ID
    • Responsibilities – Criteria 1 – Total Years Prof Experience
    • Responsibilities – Criteria 1 – Service ID; Criteria 2 – Population Served

12.1.Staff Profile #

  • View staff profile by:
    • Locate staff from a staff list or by using “Search”
    • Clicking on the staff id or “View Profile” hyperlink.

NOTE: Account access to view an individual staff profile required.

13.Accountability #

Select Accountability tab to review Fall PEIMS data impacting accountability areas

13.1.Performance Based Monitoring #

Indicators for Annual Dropout Rates and Graduation Rates in

  • Bilingual Education/English as a Second Language
  • Career and Technical Education
  • Every Student Succeeds Act
  • Special Education

13.2.Data Validation Monitoring #

Leaver Data Analysis

  • Most recent DVM manual included in header labeling
  • Tools – Report Info (from the DVM Manual)
  • Select appropriate campus to narrow selection
  • Click on student counts to find which students are included in this indicator

14.Support/Training #

  • Submit Ticket Icon Use to enter a question, problem, or feature request with detailed information and click “Create Ticket”


  • Manuals Icon –  Use to search for information on reports and functionality.

“Support” link – top black menu bar

  • Training
    • Find recordings of past Web-ex training, along with handouts on the left. (Use drop down to assist with locating training topics.)
    • Locate Upcoming training descriptions and registration links on the right.

15.Academies #

To review any of the Principal’s Academy sessions:

  • Log into OnDataSuite
  • Click Support in the top black menu bar
  • Click on Training tab
  • On left-hand side of page, Past Training, click on Go to dropdown
  • Choose OnDataSuite Principal’s Academy

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