2020 Principals Academy – Assessment

1.Creating an October Snapshot Focus List #

To create an October snapshot count begin in the student DASHBOARD section. This section reflects the PEIMS student October snapshot value as of the October deadline. Click on the student total count at the top.


After you have clicked the student total you will be taken to a list view. Click on the button at the top of the list titled “Focus List”


A popup window will appear asking you what you would like to name this focus list.
In the Create New Focus List field it will already have a title. If you like that title you may leave it, but you can name it anything you would like and for this particular example, it is recommended that you add the words OctSnapshot somewhere in the title.

Once you have entered the title of the focus list click the submit button.

*** NOTE** You are not Appending this list to an existing list***

You should receive a confirmation pop up window telling you that your focus list was successfully created


All focus lists created are stored in the Focus List section of OnDataSuite located in the top black menu bar.


If you wish to delete or change your focus list at any time you can do so in this section.




2.Using Report Center (Ad Hoc) #

All reports in OnDataSuite allow you to query your Assessment files via the Report Center. The Assessment report centers in both 3-8 as well as EOC function the same way. They give you the option of creating a report based on the tables you select. The first step in any ad-hoc reporting session requires that you select a focus list. If you do not select a focus list then the system will default to showing ALL students in a table.

Since you have already created a focus list in the first component of this academy, we will now apply the use of the “October Snapshot” focus list to the create an ad-hoc report.

In this example we are going to create an ad-hoc report of all October Snapshot students that were administered a Reading exam, by a specific campus, that were at the APPROACHES level, and display all of the associated Reading Progress Measure values for the last tested year

In the example below you can see the steps that were taken to complete this report.

Step 1 (Red):
Selection of October Snapshot Focus List

Step 2 (Yellow):
Selection of Reading assessment files for last two years. This will show us how this years October snapshot students performed and will show us how they performed in the prior year as well.

Step 3 (Blue):
There are three separate sub criteria selected based off of the reading table. Each selected criteria will need be filtered. To filter you must first select the criteria on the left in order for its related filter options to open in the window to the right. Please select and filter as follows:

Criteria 1: County Campus Number – Filter (Select one campus)

Criteria 2: Academic Readiness -Approaches  Filter (Select ‘0’ and ‘1’)  In computer speak a 1 means ‘yes’ and ‘0’ means ‘no’.

Criteria 3: Reading Progress Measure Filter (Select ‘0’, ‘1’, ‘2’)

Step 4 (Green): Click the ‘create report’ button



Now you can view your report by campus for all your October Snapshot students that tested at the approaches level by reading progress measure.


Now that your report has been created you can use the Report Options sidebar to adjust the way it looks.

You can create a heat map and adjust the colors and gradients. (Shown in red boxes below)

You can add percentages to see the yearly percentage side by side to compare to previous years (Shown in green boxes below)


You can graph your results

You can print the whole report or you can save the graph image


You can export the table report to excel (In Report Options Toolbar)


You can bookmark the report to save or share

3.STAAR Custom Reports #

Each STAAR and EOC report center will have a custom report section. These reports represent a ‘canned’ approach to researching your data. These reports do not require that you build any type of report as you do in the ad-hoc section.

In this section we will go over a few examples of the reports available but we highly encourage everyone to take a look at each report to see which ones may be of use to you.


3.1.STAAR Frequency Distribution Report #

The next item in today’s session will cover the STAAR Frequency Distribution report located in both the 3-8 as well as the EOC  Custom Reports sections.


This report gives you a visual overview of the performance for the assessment results you have filtered by. The bar chart is a visual representation of the STAAR raw to scale conversion chart.


Once you have opened this report it will break down the student scale scores on the left and provide  you with an accumulated student count to the right. You will also be able to see the approaches , meets and masters lines.

You can click on each bar graph and it will take you to the student list that each bar chart represents.




When you click on the bar chart it will take you to the list of all the students that did not meet but that were just above the approaches line.

I am now going to make a focus list of these students and I am going to title it ‘Math_Just_above_Approaches 4th Grade’


Let’s move on to the last part of this training and I will apply this focus list to the next section.



3.2.STAAR Student SE Breakdown #

The last report that we will look at is the STAAR Student SE Breakdown report.


This report will require you to enter the subject, year and grade before it will run.  We are going to run it first without adding the focus list and then we are going to run it again with the newly created ‘Math_Just_above_Approaches 4th Grade’ focus list we created.


Once the report has been loaded, it will break down each student be reporting category, and SE. All items missed by the student will be indicated in red and will show you what they answered.


At the very bottom of this report you can see the total percentage value for each RC as well as SE, and you can still click on the student name to be taken to the granular level in case you wanted to research the student in depth.

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