File Center File Specs

File Center Specification Links

1.TSDS -PEIMS #

1.1.TSDS - PEIMS File #

  • Strongly recommend using Chrome for loading files.
  • Format should be TSDS PEIMS Interchange files in XML (recommended) or CSV.
  • If zipped: Ensure interchanges are directly in the zipped file and not in a parent folder within the zipped file.
  • Note: ESCs ONLY: can load multiple district zipped files within a single parent zipped file.
  • If unzipped: multi select all the xml files to be loaded. The order does not matter.

Visit the users manual for more information regarding the loading of this file

1.2.TSDS - Class Roster File #

The following TSDS Interchange files are required for Class Roster:

  • Interchange Education Organization Extension
  • Interchange Master Schedule Extension
  • Interchange Staff Association Extension
  • Interchange Student Parent Extension
  • Interchange Student Enrollment Extension

Note: Multiple files of the same interchange, for example, Interchange Staff Association Extension-one from business side and one from student side, can be loaded at once. The load will merge the records.

 

Visit the users manual for more information regarding the loading of this file

1.3.TSDS - ECDS File #

The following TSDS Interchange files are required for ECDS:

  • Interchange Education Organization Extension
  • Interchange Master Schedule Extension
  • Interchange Staff Association Extension
  • Interchange Student Parent Extension
  • Interchange Student Enrollment Extension
  • Interchange Student Program Extension
  • Interchange Assessment Metadata
  • Interchange Student Assessment

Note: Multiple files of the same interchange, for example, Interchange Staff Association Extension-one from business side and one from student side, can be loaded at once. The load will merge the records.

Visit the users manual for more information regarding the loading of this file

 

1.4.PEIMS (Legacy) File #

  • File cannot be zipped.
  • Please only upload PEIMS EDIT+ files in the ASCII format.
    File name must contain no spaces
  • When naming a file, only use letters, numbers, dashes or underscores.
  • Select the school year in the drop down that matches the year of the file you are uploading.
  • If a PEIMS file has not been finalized and accepted by TEA, you may label the file as a “Preliminary” file. Please make sure to check the preliminary check box for the file.
  • If you are loading a Preliminary summer PEIMS file, make sure to select the most recent reporting period containing attendance data.
  • Default value for the reporting period for PEIMS files is 6.

Recommended file name format is as follows; <submission><year><district>. Ex: F2014999002, S2015999002 …

 

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1.5.Profile Images File #

Student and staff images can usually be provided through the company used to take student and Staff Fall/Spring pictures.

Only GIF or JPG files are allowed.

Image names within the folder requirement:

      • Student image names must be Local ID numbers, Social Security numbers or TX Unique Student ID numbers.
        • Note: If using Local ID numbers, be sure format matches to how Local ID is stored in the PEIMS XML interchange.
        • Drill down to a student profile – local IDs may have the campus code as a prefix or other modifications to bring it to a standard length.

Staff image names must be Social Security numbers or TX Unique Staff ID numbers.

  • Files must be in zip format:
    • Once your images are in a folder and images have been renamed (if necessary),
      right click the folder and make sure the size is less than 25Mb. If it is larger than
      25Mb, split the images into 2 or more folders so that no image folder is larger
      than 25Mb.
    • When you are ready to upload images, open an image folder, select
      all images in it, then right click your selected files and choose Send To >
      Compressed (zipped) folder if using Windows or choose Compress files if using a Mac.
    • Make sure the zipped file you create has a recognizable name with no
      spaces in the name.
    •  

1.6.CCMR EWS Supplement File #

File Type Accepted: Excel (.xlsx)

OnDataSuite CCMR EWS Supplemental File – Data file Template (7/20)
Please use the linked excel template to ensure your data file format is aligned to our parser.
ODS CCMR EWS Supplemental Excel Template

 

Visit the users manual for more information regarding the loading of this file

 

 

2.TEA #

2.1.TEA - CCMR File #

In order to obtain your  CCMR Verifier File you must have access to the TEAL system or have a designee at your district that can log onto a TEAL account to pull the file.

File type accepted: Microsoft Excel (.xlsx)

 

Visit the users manual for more information regarding the loading of this file

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