Principal’s Academy -Attendance

1.Getting Started #

The Attendance Session will highlight information from the PEIMS SUMMER data.

The District’s OnDataSuite Administrator will supply users with the “url”, User Name and Password.

 

System Log In Screen
•Login Name
•Password

Browser Support
•Chrome – (Preferred Browser)

 

Forgotten Username / Password
If you have forgotten your username or password please contact your local system administrator to have them reset it for you.

 

Select your campus
If you have access to multiple campuses, you can filter by campus as you view the reports, or see your campuses data aggregated together.

2.File Center #

Located on the black menu bar at the top of the screen.

  • Data Sources
    • District
      • Summer PEIMS-preliminary or final file

File Review – Scroll toward the bottom of the screen to verify PEIMS SUMMER file for desired year(s) has been loaded

NOTE: Keeping data current is key to accurate reports so please contact your OnDataSuite Administrator if a “fresh” file needs to be loaded.

Note: A “Preliminary” file means that the data is NOT the “Final” file that will be sent to TEA therefore expect data to change.

3.Dashboards #

3.1.Summer Dashboard #

Day counts from PEIMS Summer Attendance data

  • Total number of student days in membership, present, and/or absent
    • Drill down using hyperlinks to display the list of students who make up the count of days
  • Use the Information Year drop down to view prior years

  • Check Days Membership by Special Programs
  • Check Total Days Absent
    • Drill-down and sort student list by “Total Days Absent” column to see high to low range (click arrow twice)
  • Check Total Ineligible Days
    • Drill-down and sort students by grade level to investigate possible reasons for ineligible coding
      • PK students allowed to attend before all paperwork completed
      • KG students who are not yet 5 as of September 1st but were allowed to attend
      • Higher grade levels expelled for disciplinary mandatory reasons to JJAEPs

3.2.Academic Dashboard #

  • Attendance percentage by reporting periods
  • District and campus goals set by administrator
    • Green-goals met
    • Red with Flag-goals not met
  • Trend arrows to demonstrate positive trends (arrow down) or negative trends (red arrow up) from prior six weeks reporting
  • Use the “Print” button in top black menu bar far left for printable copy of graph and data displayed

3.3.Student Profile #

View student profile by:

  • Clicking on the student id or “View Profile” hyperlink from a student list or
  • Using “Search” on the blue menu bar
  • Student Information>Overview tab
    • Attendance Rate graph displays attendance information from most recent summer PEIMS file loaded

  • Student Information>CTE Hours tab displays total days present by V code for each reporting period for all years loaded

  • Student Information>SPED Hours tab displays total days present by instructional setting code for each reporting period for all years loaded

  • Enrollment>PEIMS Basic Attendance tab displays additional attendance information including special program days present and percentage in attendance for each reporting period for all years loaded

  • Attendance & Discipline tab displays detailed attendance information
    • Attendance percentage by reporting periods
    • District and campus goals set by administrator
      • Green-goals met
      • Red with Flag-goals not met
    • Trend arrows to demonstrate positive trends (arrow down) or negative trends (red arrow up) from prior six weeks reporting
    • Chart to demonstrate attendance trend across six weeks and years
    • Toggle Attendance Details to display full details for all years’ attendance data

4.Student tab #

4.2.Student Report Center #

Ad Hoc Reporting

  • Located on the left side of the “Student” tab

 

  • Click on summary totals to drill down to student list
    • Ad Hoc Reporting Attendance Reports:
      • Attendance – Criteria 1 – Reporting Period
      • Attendance – Criteria 1 – Grade; Criteria 2 – Reporting Period
      • Attendance – Criteria 1 – Reporting Period; Criteria 2 – Grade

5.Support/Training #

  • Submit Ticket Icon Use to enter a question, problem, or feature request with detailed information and click “Create Ticket”

 

  • Manuals Icon –  Use to search for information on reports and functionality.

“Support” link – top black menu bar

  • Training
    • Find recordings of past Web-ex training, along with handouts on the left. (Use drop down to assist with locating training topics.)
    • Locate Upcoming training descriptions and registration links on the right.

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