The Fall PEIMS Session will highlight information from the PEIMS FALL data.

Logging In

Provided by the LEA OnDataSuite Admin:
•Login Name
•Password
•URL

Browser Support
•Chrome (Preferred Browser)
•Firefox
•Safari
•Internet Explorer

Forgotten Username / Password
Contact your local system administrator to have them reset.

Select  campus
If you have access to multiple campuses.

Located on the black menu bar at the top of the screen.

• Data Sources tab
  • District column
    • TSDS – PEIMS

File Review – Scroll toward the bottom of the screen to verify PEIMS FALL file for desired year(s) has been loaded.

NOTE: Keeping data current is key to accurate reports so please contact your OnDataSuite Administrator if a “fresh” file needs to be loaded.

Note: A “Preliminary” file means that the data is NOT the “Final” file that will be sent to TEA therefore expect data to change.

• Student counts from PEIMS Snapshot data (Prelim or Final?)
• Change Information Year to compare prior years to current year snapshot
• Click Print, top black menu bar, for a screen print of the information

• Campus Organization tab
• Campus Student tab
• Campus Staff tab

• View all campuses that user has access
•  Fall PEIMS columns are labeled
• Access required to drill down to see list of students.

• View student profile:
  • Locate student on a Student list
  • Or Search for a student
  • Then, click on the student id or “View Profile” hyperlink.

NOTE: Account access to view individual student profile required.

Explore tabs and sub tabs related to Fall reporting:

• Student Information
  • Leaver
  • Title I
• Enrollment
  • PEIMS SnapShot
  • SPED

• The Student/Assessment/Staff/Finance tabs all have “clickable/canned” reports ready to generate in Validation and Custom Report sections.
• All tabs also have a Report Center to enable ad hoc reports to be created.

Select the “Student” tab to see PEIMS Student Data Validation reports

• Use search or Click on any folder to display report titles
• Click on title of report to run the report

• Note any available “filters” and “Tools” drop down options

Reports to review for Fall PEIMS:

Fall Pre-Validation Limited Scope Attendance Audit Review (TEA Desk Audit)

• LSA Of Kindergarten Students Enrolled Under The Age Of Five
• LSA Of Prekindergarten Students Enrolled Without Proper PEIMS Code
• LSA Of Early Education Students With No SPED Setting Or Speech Therapy Only
• LSA Of Early Education Students With A Special Education Setting Of Mainstream
• LSA Of Bilingual ESL Education Eligibility Coding On The Snapshot

Bilingual / ESL Reports

• LEP Services Survey
• English Learner Year Comparison Percentages

Economic Disadvantage Reports

• Economic Disadvantage Year Comparison Percentages
• Erate Report
• Fall Eco Dis Percent in Membership

Graduates / Dropouts / Cohorts

• Cohort Preliminary Preview
• Leaver Dropout Recovery 7th – 12th

HB3 Funding

• HB3 Compensatory Education – Eco Dis/Census Tiers
• HB3 Student Count – Dyslexia Services Report

PEIMS Summary and Review Reports

• Snapshot Enrollment Detail
• Student Data Review
• Fall PEIMS Historical Comparison
• Fall PEIMS Checklist

Retention New Folder and Report

• Over-age Student Report
• Retention Report
• Student Retention Rate By Campus/Grade New Report

SPED New Updates

• Special Education Year Comparison Percentages

Miscellaneous

• Student Attribution/ADA Report
• Ethnicity & Special Program Trends
• Students Continuously Enrolled Fall Snapshot
• Student Mobility Rate Report

Ad Hoc Reporting

• Located on the left side of the “Student” tab

• Use the blue ? to assist in understanding the categories

• Ad Hoc Fall Reporting suggestions:
  • Fall Enrollment – Criteria 1 – “ADA (Fall Enrollment)”
  • Fall Enrollment – Criteria 1 – “At Risk”
  • Fall Enrollment – Criteria 1 – “Economic Disadvantage”
  • Fall Enrollment – Criteria 1 – “LEP”
  • Fall Enrollment – Criteria 1 – “Title I”
  • Leaver – Criteria 1 – “Leaver Reason”
  • Leaver – Criteria 1 – “Graduation Codes”
  • Leaver – Criteria 1- “FHSP”
    • Criteria 2 – “Distinguished “
  • SPED Program Enrollment – Criteria 1 -” Grade”
    • Criteria 2 – “Instructional Setting”
      • Criteria 3 – “Primary Disability”

Report Options  – Black box ( left of Report Center)

• Export to Excel
• Graphing
  • Type options
  • Display options
• Heatmap On/Off – High and low data points
  • Adjustable Gradients
  • Color Options
  • 
• Bookmark – Saves report
• Show Percents

Print– a hard copy

Drill down on totals to generate a list of students

• Submit Ticket Icon –  Use to enter a question, problem, or feature request with detailed information and click “Create Ticket”

• Manuals Icon –  Use to search for information on reports and functionality.

“Support” link – top black menu bar – Training/Webinars

• Past – recordings and handouts on the left. (Use drop down to assist with locating training topics.)
• Upcoming -descriptions and registration links on the right.