This workshop will assist in auditing and reviewing Emergent Bilingual ( EB)- formerly Bil/ESL and LEP/EL data at the LEA for Fall PEIMS snapshot information, counts, codes to help ensure accuracy, prior to submitting file to TSDS/TEA.

Getting Started:

Log in to your OnDataSuite Account

•        Chrome is preferred browser.
• URL/User name/PW – provided by your local OnDataSuite Manager/Admin

Data Source (s)

• Fall PEIMS – Student Information System (SIS)/State Reporting/ xml files (extracted)

• Check file uploads 
  • scroll toward the bottom of the upload screen to view list of files uploaded
  • PEIMS files – click on file to open up and see list of interchanges/sections.

NOTE: Current year FALL PEIMS files will be in “preliminary” status until this data collection is complete.

Contact your OnDataSuite Administrator if current files need to be loaded.

TSDS Rules/PEIMS Fall- 2021-22

Fatals/Warnings/Specials

• Drill down to Business Rules:
• Excel ALL details – for the TSDS view of ALL edits

Or

• Select Edit # to Drill down to details for just this edit

Tools ( top right) -export to excel and make corrections in the “source” – SIS

Utilize Dashboards to get a quick overview, at the district or campus level, of the EB -Emergent Bilingual data.

The Fall Dashboard will provide a count and percent of the district or campus EB ( formerly Bil/ESL and LEP) students as of snapshot. (Last Friday in October)

NOTE: Changing to EB – Emergent Bilingual

Click on the links to provide a list of students. (Student details access required.)

Focus List.

This will enable only the students in this group to be pulled for selected reports.

Locate the “Search” tab, at the end of the blue menu bar.

Enter “Search” criteria to pull up student(s)

Once student list is displayed, use link under SID column (left), to access the Student Profile Dashboard

NOTE: Must have “student profile” access to drill down to the individual student profile level.

The Student Information/Overview tab displays Bil/ESL and LEP (Changing to EB – Emergent Bilingual) status for the most recent Fall (Leave Icon) and Summer (Sun Icon) PEIMS data loads.

Fall – Navigational tool – left side black box

Locate  “Student” on the blue menu bar to view LEP, Bil/ESL and related reports.

NOTE: Use Search to assist in locating a report by title. 

• Fall Pre-Validation Limited Scope Attendance Audit Review (TEA Desk Audit)
  • LSA Of Prekindergarten Students Enrolled Without Proper PEIMS Code
  • LSA Of Bilingual ESL Education Eligibility Coding On The Snapshot

• Miscellaneous Validation 
  • Home/Student Language Change Errors 

Column Options-  (Located on any student list – enables columns to be added or removed)

To add a column of data to the list

• Select a “Data Type” –  TELPAS
• Select a “Record” –  Other Student Information
• Select  “Criteria” –  Bilingual ( Also ESL) – may select multiple criteria
•        Select “Year”

Click the “ Add Column” button and “Done“

Best Practice: Check for students who are coded differently in PEIMS and on the test answer document.

To change the way a report/list is displayed, use the options provided for each row of data.

• Change “Title” by typing in the free form box.
• To select a different “Year”, use drop down options.
• Data Set is informational to describe the type of data being pulled.
• Record is informational to describe which area the data is being pulled.
• To change the “Display Type” of the data in the column, use the drop down options.
• Use the “Hidden” check box for any area that should not display on the report.
• Use “Grouping” to allow the system to ungroup by the selected area.
• To Remove a column of data, click the trash can.
• Use blue arrows under ”Controls”  to move a row up or down.

Click “Done” to display changes in the report.

Student

• LEP/EL  Reports Folder
  • LEP Services Survey
  • English Learner Year Comparison Percentages

• PEIMS Summary and Review Reports
  • • Fall PEIMS Checklist
    • Fall Student Data Review –New Report
    • Snapshot Enrollment Detail

• Retention
  • Over-age Student Report
  • Retention Report

• Special Programs 
  • At Risk Criteria Percentages 
  • Ethnicity & Special Program Trends
  • Fall Special Program Counts 
  • Potential At Risk Criteria 

• Miscellaneous
  • Students Continuously Enrolled Fall Snapshot

 Use Filter(s) or Focus List options at the top of reports to be student group specific.

Use Tools drop down options:

• Export to Excel
• Read Report Info to review a description of the report
• Bookmark your favorite reports and enable sharing.

EB – Formerly Bil/ESL or LEP – Add a Column

Example: Misc. Folder: Retention Report

EB – Formerly Bil/ESL and LEP Reports to Create:

Fall PEIMS/Fall Enrollment- snapshot

• Criteria 1- “LEP”
  • Criteria 2 – “Bil”
    • Criteria 3 – “ESL”

• Criteria 1- “Home Language” – (filter out “98 – English?)
  • Criteria 2- “Student Language”-(filter out “98 – English?)

• Criteria 1- “Parent Permission Code”
  • Criteria 2- “LEP”

• Criteria 1 = “Alternative Language Program”

1. Criteria 1 = “Campus”
2. Criteria 2 = “ESL”
3. Criteria 3 – ” S.E.” – filter =” 1″ receiving services

 “Report Options” 

• Bookmark – saves the report and enables sharing
• Export to Excel
• Show Percents 
• Turn on heatmap – aid in looking for data anomalies
• Graph Control – provides options for visualizing data

Results Driven Accountability ( RDA)

Refer to Report Info, under Tools drop down, and the link to the 2021 Manual documentation.

• Indicators: Bilingual Education / English as a Second Language
  • BE/ESL Indicator #11: EL Dyslexia Representation

CCMR 

CCMR – College, Career, Military Ready

• (CCMR) College, Career, Military Ready Early Warning System
  • EL- Current/Monitored

Support link – top black menu bar

• Training – recorded session and upcoming sessions

Submit Ticket Icon – Use to enter a question, problem, or feature request with detailed information and click “Submit Ticket”. To remove the box without submitting a ticket, simply click the top ‘Submit Ticket’ button again.

Manual Icon – Use to search for information on reports and functionality.