1.Getting Started
The focus of this session will be on Summer PEIMS CTE (Career and Technology Education) data.
Logging In
Browser Support
- Chrome – (Preferred Browser)
- URL/ Username / Password
If you need the URL/ username or password please contact the Administrator of OnDataSuite at your LEA.
2.File Center
Located on the black menu bar at the top of the screen.
- Data Sources
- Summer PEIMS TSDS interchange files- produced by the Student Information System (SIS).
- We recommend a set of current year xml SUMMER PEIMS files be loaded as soon as it can be extracted from the SIS. Understanding that it may NOT contain ALL the interchange files, it will can be marked as Preliminary.
- Summer PEIMS TSDS interchange files- produced by the Student Information System (SIS).
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- NOTE: After the file is loaded, check to ensure that the needed interchange files and sections loaded properly by clicking on the 2020-21 Summer PEIMS row located under the green upload bar.
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- Interchange Education Organization
- 10010 – Local Education Agency Extension
- Interchange Education Organization
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- Interchange Student
- 40100 – Student Extension
- Interchange Student
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- Interchange Student Attendance
- Special Programs Attendance
- Interchange Student Attendance
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- Interchange Student Discipline
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- Interchange Student Enrollment
- 48011 – Student Graduation Program Extension
- Interchange Student Enrollment
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- Interchange Student Program
- 40110 – Student Program Extension
- 41169 -Student CTE Program Extension
- Interchange Student Program
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- Interchange Student Transcript
- 43415 – Course Transcript Extension
- Interchange Student Transcript
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NOTE: Keeping data current is key to accurate reports so please contact your OnDataSuite Administrator if a “fresh” file needs to be loaded.
3.Summer Dashboard - Cumulate
Counts of students what at least 1 day of CTE attendance. (Discussion)
4.Student Profile
- View student profile:
- Locate student on a Student list
- Or Search for a student
- Click the student id or “View Profile” hyperlink.
From the Student Information tab, select Course Completion
- From the Student Information tab, select CTE Hours to display student’s individual V codes by six weeks.
5.Student
5.1.Student Validation/Custom Reports
- Use Report Search to locate reports with the “CTE” or “Career and Tech” in the title.
- The Student tab contains folders with reports ready to generate in Data Validation and Custom Report areas.
NOTE: The option(s) to use a CTE focus list, CTE Program Filter, and/or add CTE columns to any list of students are available.
Student Validation Reports
- Funding Data Validation
- Summer LSA – TEA Attendance Audit
- LSA Of Pregnancy Related Services Remote Attendance Updates
Student Custom Reports
- Attendance Reports
- ADA FTE Summary
- CTE FTE – has a row of data
- Attendance Contact Hour Summary
- CTE row
- ADA FTE Summary
- CTE
- CTE Contact Hours
- CTE Coding Summary CTE and Program of Study Updates
- CTE Eligible Days
- CTE enrollment by V Code
- Discipline Reports / Special Programs folder
- FTE Reports
- Graduates / Dropouts
- Dropout Early Warning System
- Focus List
- Dropout Early Warning System
- HB3 Funding
- Retention
- Over-age Student Report
- Focus List
- Over-age Student Report
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- Retention Report
- Focus List
- Retention Report
- Special Programs
- Miscellaneous
5.2.Student Report Center - Adhoc
Student Report Center
- CTE Attendance – create report = Count of CTE $ students ( Create Focus List)
- CTE Attendance
- Criteria 1 – Reporting Period
- Criteria 2 – Eligible Days Present (V codes filter)
- Criteria 1 – Reporting Period
- Course Completion – AFTER Course Completions are assigned
- Criteria 1 = Service ID (CTE filter options)
- Criteria 2 = Course Sequence Codes or Pass/Fail Indicators
- Criteria 1 = Service ID (CTE filter options)
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- Criteria 1 =Post Secondary Licensure
- Criteria 2 = Service ID
- Criteria 1 =Post Secondary Licensure
- Summer Enrollment
- Criteria = P-Tech
- Criteria= New Tech
- Criteria= Single Parent or Prgnt Teen
- Criteria= Transportation CTE Support Services
- Criteria= Displaced Homemaker
- Criteria =CTE Code* (NEW – see definition below)
- Criteria= Program of Study* (New – see definition below)
CTE Code* (definition)
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- Can have both CTE Code 6 and 7
- Calculated based on the following logic:
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- NOTE: Credit and Level can be found on the Program of Study file linked below
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Program of Study*(defined) =POS (definition)
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- Only appears for CTE Codes 6 and/or 7 (student can have more than one POS)
- Only allows Programs of Study offered by the district (based on complex type 10010-E1643 POS)
- Determined by comparing Summer course completion Service IDs E0724 to TEA CTE Program of Study (link)
- Includes both state and regional level POS
- If student has 2 or more Service IDs passing in the same POS, the POS code(s) will display
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- Fall Enrollment
- Criteria 1=Post Secondary Licensure
- Leaver
- Criteria 1- Post Secondary Licensure
Check “!” and “000” for any courses/students that did NOT get coded with a Licensure
Use “Column Options” to add Service ID’s(from Course Completion) and/or CTE Attendance.
6.Bonus: Staff Reporting
Staff Tab – Fall PEIMS Data
- Ad hoc reporting-PEIMS Staff Report Center
- Responsibilities – Criteria 1 – Role ID (filter = 087);
- Criteria 2 – Population Served (filter = 05 – CTE);
- Criteria 3 – Service ID
- Criteria 2 – Population Served (filter = 05 – CTE);
- Payroll Accounting – Criteria 1 – Role ID;
- Criteria 2 – Program Intent (filter = 22 – CTE)
7.Support/Training
“Support” tab – top black menu bar
- Training
- Past recorded training listed on left
- Register for upcoming training sessions on the right
Submit Ticket Icon – Use to enter a question, problem, or feature request with detailed information and click “Submit Ticket”. To remove the box without submitting a ticket, simply click the top ‘Submit Ticket’ button again.
Manual Icon – Use to search for information on reports and functionality.
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