How to Use OnPar

How to Use OnPar

How To Use OnPar

1.Getting Started With OnPar #

What is OnPar?
OnPar is a powerful tool that allows users to compare their state released data with other districts and campuses in the state.

How do I get to OnPar?

OnDataSuite users can access OnPar while logged into OnDataSuite. User access is not restricted because this data base is populated by several public data sets released by TEA.

Where does the data come from?
OnPar contains data released to the public by Texas Education Agency (TEA), including  TAPR , Finance and Discipline.

How often is the data updated?
OnPar is updated upon the public release of the state wide data file published by TEA.

2.Logging Into OnPar #

Accessing OnPar
In order to access the OnPar system, uses will need access/user account for OnDataSuite. See the district’s OnDataSuite administrator.

 

3.OnPar Main Dashboard Items #

OnPar Dashboard Overview Tab

User is initially directed to the Dashboard for OnPar.  The ‘Overview’ tab displays, providing a graphical display of latest released TAPR results for the district.

Graphical widgets provide at a glance reporting for the following key indicators:

  • Ethnic Distribution
  • Total Student Count
  • Graduate Count
  • College and Career Ready Graduates
  • Advanced Course/Dual Enrollment
  • Recommended High School Program (RHSP) / Distinguished Achievement Program
    (DAP)
  • 4 Year Graduation Rates (State/Region/District)
  • 5 Year Graduation Rates (State/Region/District)Attendance Rate (State/Region/
    District)
  • Current and Previous Year Accountability Index Values

 

OnPar Dashboard STAAR tabs 
STAAR 3-8 and STAAR EOC tabs have sub-menu by sub-subjects.

  • STAAR 3-8 Tab
    The OnPar ‘STAAR 3-8’ tab provides bar chart reports for the latest released TAPR results by subject, ethnicity, Special Ed, Economically Disadvantaged and ELL for the district in the following areas:

-Phase-in Satisfactory Standard or Above
-Postsecondary Readiness Standard
-Advanced Standard

 

 

  • STAAR EOC Tab
    The OnPar ‘STAAR EOC’ tab provides bar chart reports for the latest released TAPR results by subject, ethnicity, Special Ed, Economically Disadvantaged and ELL for the district.

 

OnPar Dashboard Employees Tab
The OnPar ‘Employees’ tab provides bar chart reports for the latest released TAPR results by Staff Assignment, Ethnicity, and Years Experience.

4.Peer Lists in OnPar #

OnPar allows users to create peer lists that can be used to compare district/campus data to any other district/campus in the state.  There are two methods for creating peer lists:  Automatic peer selection with filters or manual entry.

4.1.Peer List Dashboard #

Peer List Dashboard

To help users create peer lists in alignment with various  student population types, OnPar provides a graphical display of the districts most recent TAPR release information at the top of the page.

Peer List Dashboard – Default Base District

When you log into OnPar your Peer List Dashboard is defaulted to your district data and region.  If you wish to change to a different district or campus, do this by searching and selecting a different base district in the upper right hand corner of the screen.

4.2.Creating Peer Lists Manually #

This section will show you how to create peer lists manually via search.

4.2.1.Finding Peers Manually #

Finding Peers Manually
To search for districts manually, enter the first three letters of the district/campus that you are looking for. OnPar will populate a list to select from.

Important Note: All selections must come from the provided value lists. This list is populated by data released within the state released TAPR files, so if you are typing a name in the system and it is not appearing as you type, please verify the proper spelling as issued by the official TEA TAPR file. 

4.2.2.Adding Peers Manually #

Adding Peers Manually
To add a peer to your list, first search for the peer by typing in the name in the open box field. Click on your selection to make it active in the box and then click on the ‘Add’ button and the peer will be moved to the list on the right hand side of the screen. To keep adding peers, continue to search and add each peer to the list manually.

When all of the comparative districts/campuses are visible in the list you will need to give your list a name and save the list into the system. During this time, you may remove found districts/campuses from your list by clicking the trashcan icon in the column next to the district/campus you wish to remove from your list.

1. Click in the open box and give your peer list a name

2. Click on the Create Peer List button

4.3.Creating Peer List using Auto Selection #

This section will explain how to let OnDataSuite search for peers based on any criteria selected using the automated search.

4.3.1.Auto Peer List Selection #

Finding Peers Using Auto Peer Selection
There are three options when searching for peers using the Auto Peer Selection method.

  • District Only – Found searches will only provide similar DISTRICT data for comparison
  • Campuses Only – Found searches will only provide similar CAMPUS data for
    comparison
  • Districts and Campuses Only – Found searches will provide both similar DISTRICT and
    CAMPUS data for comparison

 

4.3.2.Using Slider Filters #

Using Slider Filters

OnPar provides multiple slider options to help you filter your search down via the filter options. These filter options can be used in conjunction with one another to ‘build’ very specific peer list groups.

To activate a slider option click on the ‘No’ button. A green ‘Yes’ button will confirm that you have activated the slider option for that particular filter.

The filter lowest possible values are defaulted to the logged in districts latest TAPR reported value but can be adjusted even lower if needed.

The filter highest possible values are defaulted to the highest reported TAPR values in the system. These size of these values will be affected if your first selection is by Region Only. Then this value would represent the highest possible value for all of the Region.

 

 

4.3.3.Slider Filter Options #

Available Slider Filter Options
Users may choose to filter by one or many of the available filters. Keep in mind that each filter will predicate the values of any filter selection below it.

  • Region Only – Will only select peers within your Region Only
  • Student Population – Initial Lowest Possible Value defaults to your district value
  • Special Education % – Initial Lowest Possible Value defaults to your district value
  • Economically Disadvantage % – Initial Lowest Possible Value defaults to your district
    value
  • English Lang Learners (ELL) % – Initial Lowest Possible Value defaults to your district
    value
  • At Risk % – Initial Lowest Possible Value defaults to your district value
  • ISD Only – Will only provide a list of campuses from within your district
  • Exclude Charters – Excludes charters from within any found value list

4.4.Resetting All Peer Selection Filters #

Resetting All Peer Selection Filters
If at any time you need to refine your search criteria and start over, click on the ‘Reset Form’ button to clear all filters on the page.

4.5.Naming & Saving Created Peer Lists #

Naming & Saving Created Peer List
When all of the comparative districts/campuses are visible in the list you will need to give your list a name and save the list into the system. During this time, you may remove found districts/campuses from your list by clicking the trashcan icon in the column next to the district/campus you wish to remove from your list.

1. Click in the open box and give your peer list a name

2. Click on the Create Peer List button

Peer List Creation Confirmation Prompt
After you click on the ‘Create Peer List’ button you will receive an on-screen confirmation prompt.

4.6.Changing Peer List Title #

Changing Peer Lists Title
To change a saved peer list title select the saved peer list from the drop down selection box and click the ‘Load’ button.

Changing Peer List Title
To change the Peer List name click in the Peers Title open box and change the name, then click the ‘Save Changes to Peer List’ button at the bottom of the screen. An on screen confirmation box will appear confirming your change.

 

 

 

4.7.Deleting A Peer List #

Deleting A Peer List
To delete a peer first select the peer list from “Change/Delete Peer List” Drop down box and click he Load button.

And click on the red “Delete Peer List” button.  An on screen confirmation box will appear confirming your change.

 

 

 

 

5.My Reports in OnPar #

My Report in OnPar

The My Reports section of OnPar allows users to view and search for from the following public data sets:

  • TAPR
  • Finance
  • Discipline – New

 

NOTE: Base District or Campus

The OnPar Base District or Campus will be automatically defaulted to your District ID, however users can enter any district or campus name in the selection box to change thee base district/campus.

5.1.TAPR Tab #

TAPR Tab

Initial Selection
Assessment, PEIMS and Accountability items viewed on this tab are derived from the state released TAPR data files and follow the same hierarchical logic as the PDF reports. For example, items listed under the initial selection of Performance would not contain any attendance or staff demographic data.

Select from the following Report Builder options:

  • Performance
  • Performance (BE/ESL)
  • Participation
  • Attendance & Postsecondary Readiness
  • Profile – Student Demographics
  • Profile – Staff Demographics
  • Profile – Program Information

Criteria
After the initial selection from the report builder, select from the available sub-reporting areas.

NOTE: These values also follow the same layout as the TAPR report.

 

Adding Peer List to your selection
If you wish to add  a peer group(s) to your report, select from the Peers drop down selector.

NOTE: (If you have not yet created a Peer list please review the Peer Lists In OnPar selection of this training .)

Graph Control allows the user to specify the data to be displayed on the graph, as multiple years and student groups may be options.

  • Select the “year” to include on the graph
  • Select the “Column” to be included on the graph.

OTHER Features include:

  • Graph can be downloaded
  • Data can be downloaded
  • Graph and data can be printed
  • Graph can be removed
  • Report can be saved
  • Toggle Names to remove the district name and only display county district number.

5.2.Finance Tab #

Report Builder selections – Financial Results

Initial Selection
All financial information is derived from the state released PEIMS Financial Standard Reports and Financial Actual Reported data files.

https://tea.texas.gov/Reports_and_Data/Financial_Reports/

Initial selection options:

  • Finance Data – Budget
  • Finance Data – Actual

 Select Criteria Option:

Receipts
Total Revenue
Total Revenue
Local Tax
Other Local and Intermediate
State
Federal
Total Receipts
Total Receipts
Total Revenue
Equity Transfers
Total Other Resources

 

Disbursements
Total Expenditures
By Objects
All Expense Object Codes
Payroll
Other Operating Services
Debt Service
Capital Outlay

By Function (Objects 6100-6400 only)
Community Services (61)
Total Operating Expenditures
Instruction (11,95)
Instructional Res Media (12)
Curriculum/Staff Develop (13)
Instructional Leadership (21)
School Leadership (23)
Guidance Counseling Svcs (31)
Social Work Services (32)
Health Services (33)
Transportation (34)
Food (35)
Extracurricular (36)
General Administration (41,92)
Plant Maint/Operation (51)
Security/Monitoring (52)
Data Processing Services (53)

Total Disbursements
Total Expenditures
Equity Transfers
Total Other Uses
Intergovernmental Charge

Program Expenditures
Operating Expenditures – Program
Regular
Gifted and Talented
Career and Technical
Students with Disabilities
Accelerated Education
Bilingual
Nondisc Alt Ed-AEP Basic Serv
Disc Alt Ed-DAEP Basic Serv
Disc Alt Ed-DAEP Supplemental
T1 A Schoolwide-St Comp>=40%
High School Allotment
Athletics/Related Activities
Prekindergarten

5.3.Discipline Tab #

Create reports based on the TEA released discipline data set.

  • Reports: https://tea.texas.gov/Reports_and_Data/Student_Data/Discipline_Data_Products/Discipline_Reports/
  • Information: https://tea.texas.gov/Reports_and_Data/Student_Data/Discipline_Data_Products/Annual_Summary_Reports_Information/

Select initial Discipline area from which to build the report.  (A- X)

Select Criteria.

Line graph for mulitple years displays.

Add Peers from a “Peer List” if desired.

Options on green tabs include:

  • Download graph
  • Download the data in excel
  • Print the report
  • Remove the graph and see data only
  • Save the report
  • Remove the district names to only display county district number
  • Data can be down loaded (excel)
  • Print out the data

 

5.4.Graph Creation #

Graph Creation
As reports are created you will begin to see graphical representations of the data in the window to the right of the screen. Initial data reports are defaulted to be for your based district and will not display Peer List comparison information in the charts until they have been selected. All assessment graphs are displayed as bar charts and all financial graphs are displayed as line graphs.

It is important to remember to select from graph control section the year and demographic data you are looking each time you create a new report.

Assessment Graph Example

Finance Graph – Default Example

Finance Graph – Per Pupil Example

5.5.Graph Control Options #

Using the OnPar Graph Control Selector Options

The final step in the creation of reports using the OnPar report builder requires the users to select the year they would like the results from and the particular demographic they wish to
display.

 

Demographic Display Options
All Demographic data is aligned with the TAPR reports available selections and is dependent upon the initial selection criteria they user specified. Users that are not familiar with the released layout are encouraged to view their current state released TAPR file to determine what selections are available for display.

Example: The reporting of performance data allows users to select by Ethnicity whereas the reporting of BE/ESL does not.

 

Graph Control Button Functions

Download Graph Report Button
Creates a .png file and opens a dialog window prompting the user to name and save the file.

 

Download Data Button
Creates a comma separated value (CSV) of all chart related data and opens a dialog window prompting the user to name and save the file.

 

Print Report Button
Creates a printable document of the chart that will open the users print dialog window.

 

Toggle Graph Button
Toggles the graph located to the right of the report builder window. The graph will not display but the column and row values will still appear.

 

Save Report Button
Creates a saved report that can be accessed from the main ‘My Reports’ screen and can be found in the ‘Saved Reports’ window to the right of the report builder.

 

Toggle Names Button
Toggles the displayed names listed in beneath the graph.

6.District Ratings #

View Domains 1, 2 and 3 for all the districts in the region, as per the “home district”.

These can be sorted by score or by district name.

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