This training will cover the review of Summer PEIMS data before submitting it to TEA. It will include:

• Click on Fatals, Warning, or Special Warning Counts to display the list of Business Rules/Edits.

• Click on the Business Rule/Edit Number to display  who or what is creating edit.

 

SUMMER DASHBOARDS 

• Available at District and/or Campus levels.
• Information Year – Multi Year drop to review/compare prior years.
• Use  links to drill down to the set of students creating the number of days for each area.

 

• Cumulative Information – Count of students who have at least 1 day of attendance.

 

• Days of Membership – Provides a count of days, not a count of students.

(Campus Level example)

 

• Membership by Special Populations- affect additional funding sources.

• Days Absent – look for lost funding issues and low performing students
• Ineligible Days Present – look for lost funding

 

STUDENT DATA VALIDATION – Located on the Student tab-blue menu bar

 

* Summer Limited Scope Attendance Audit Review –TEA Desk Audit Queries

• LSA Of Kindergarten Students Enrolled Under The Age Of Five
• LSA Of Prekindergarten Students Enrolled Without Proper PEIMS Code
• LSA Of Early Education Students With No SPED Setting Or Speech Therapy Only
• LSA Of Early Education Students With A Special Education Setting Of Mainstream
• LSA Of Pregnancy Related Services
• LSA Of Parental Denial Of Students With Eligible Bilingual ESL Days
• LSA Of Tracks Reporting Less Than Allowable Minutes

 

Funding Data Validation

• LSA Of Students With Perfect Attendance And No Course Completion Indicator
• Students With Homebound Or Hospital Code And CTE Hours In Same Six Weeks Period
• PK Students With September 1st Age of 5 Years Old Or Older Showing Eligible Days
• Students With September 1st Age Over 21 And Showing Eligible Days
• Students Coded Ineligible Or Not In Membership On Snapshot And Showing Eligible Days
• Students Expelled To A County JJAEP That Do Not Report Ineligible Attendance
• Student Excess Contact Hour Summary
• Student CTE Course Completion Matrix with No CTE Contact Hours
• Students With A CTE Course Completion Record But No CTE Contact Hours

Course Completion Validation

Enrolled Students Without A Course Completion Record

Discipline Validation

• Discipline Incidents For Mutual Fighting Only 1 Offender
• Discipline Records Without A Matching Attendance Record
• Unauthorized Suspensions For Grade Levels Less Than 3rd Grade

FHSP Validation

• FHSP No Endorsements

STUDENT CUSTOM REPORTS –with tools and parameters for each report

Attendance Reports: Folder

• Low Attendance Report
• Perfect Attendance in a Reporting Period
• Flexible Attendance Report New Report

Average Daily Attendance (ADA) Reports: Folder

• Refined ADA Report
• Bilingual / ESL Refined ADA Report
• Special Education Mainstream Refined ADA Report

CTE: Folder

• CTE Contact Hours
• CTE Coding Summary
• CTE Eligible Days

Discipline Reports: Folder

• Out of School Suspension Summary
• In School Suspension Summary
• Discipline Action Summary
• Classroom Removals by Ethnicity
• OSS And ISS Report
• Students Receiving Special Ed / CTE / Bilingual ESL Services With Short Term Discipline Removals
• Students with Excessive ISS Placements
• Student Accumulated Discipline Incidents
• Custom DAEP Report
• Discipline Action Reason Code Trend Analysis
• Discipline Action Group Summary

FTE Reports: Folder

• Pregnancy Related Services FTE Report
• Career & Technical Education FTE Report
• Career and Technical Education Advanced Courses FTE Report
• Special Education FTE Report
• ADA FTE Summary

NOTE: When running the FTE Reports and the Average Daily Attendance (ADA) Reports, change the report filter from “All Campuses– Display None” to “All Campuses – Display All” and the report will list all campuses and display the information by six weeks reporting period.

 

 PEIMS Summary and Review Reports: Folder

• Summer PEIMS Checklist  

This report displays data used in the Summer TSDS PEIMS data reported across multiple years. Each report number and title from TSDS is displayed to use for audit/comparison  purposes.    Use the drop down to select multiple years for comparison. Utilize the”Material Change” to increase or decrease the percent desired for highlighting changes in data.  Inconsistencies should be investigated.

 

SPED: Folder

• Student Special Education Contact Hours

 

Miscellaneous: Folder

• Dropout Early Warning System
• Retention Report
• Student Mobility Rate Report
• Dual Credit Report
• FHSP Distinguished With Endorsement Breakdown
• Student Attribution/ADA Report
• Ethnicity & Special Program Trends

Summer Related Ad-Hoc Reports– to audit data, current year and across multiple years

 

STUDENT REPORT CENTER

Attendance Audits

1. Criteria 1 = “Campus”
2. Criteria 1= “Campus” / Criteria 2= “Grade”

3. Criteria 1 = “Reporting Period”
4. Criteria 1= “Reporting Period”/ Criteria 2= “Campus”

 

Course Completion Audits

1.  For 2016-17 only / Criteria 1= “Dual Credit Indicator” w/ Filter= “1”/Criteria 2= “Service ID”       Note: Dual Credit Indicator should only be reported when a student is eligible to receive both high school and college credit for a Service ID listed in C022
2.  Criteria 1= “Dual Credit Indicator” w/ Filter= “1” /Criteria 2= “Campus”  /Criteria 3= “Grade”
3. Criteria 1= “Grade”/Criteria 2= “Pass/Fail Indicator”/ Criteria 3= “Service ID”
4. Criteria 1 = “Campus”
5. Criteria 1= “ATC Indicator” w/ Filter= “1” / Criteria 2= “Campus”/Criteria 3= “Grade”
6.  Criteria 1= “ATC Indicator” w/ Filter= “1”/ Criteria 2= “Service ID”

Note:  ATC Indicator indicates a high school course for which college credit may be awarded by a post-secondary institution under the conditions of a local articulation agreement or the statewide Advanced Technical Credit program agreement.

7. Criteria= “Non Campus Based Instruction”

 

 

Summer Enrollment Audits

“Summer Enrollment” is a custom field created by OnDataSuite designed to answer the question of “What program indicators were turned on for this student at the end of the school year or when they left the district?”

1. Criteria = “Career and Technology Ed”-All Years (look for trends)
2. Criteria = “Early Reading Indicator”- All Years (look for trends)
3. For Current Year (CY= 2018-19)  – Criteria 1= “Early Reading Indicator”/ Criteria 2= “Grade”        NOTE: Check for KG-2^nd grade students not coded =”!”
4. Criteria = “Foster Care Indicator”
5. For Current Year (CY)- Criteria = “Foster Care Indicator” w/ filters =”1-4 & a”
6. For CY- Criteria 2= “Eco Disadvantaged”      Foster Care (code 1) students should have Eco Dis code of 01 or 99
7. For CY- Criteria 1= “Foster Care Indicator” w/ Filter =”2”/Criteria 2= “Grade”     Note:  Foster Care Indicator Code 2 can only be reported for PK students.
8. Criteria = “Homeless Status” – All Years (look for trends)
9. For CY Criteria 1= “Homeless Status” w/ Filters “1-4”/ Criteria 2= “Eco Disadvantaged”     Note: Homeless Status Indicator 1, 2, 3, 4 students should have Eco Disad code of 01 or 99
10. Criteria = “Migrant” – All Years (look for trends)
11. For CY- Criteria 1 = “Migrant” w/ Filter= “1”/Criteria 2= “Eco Disadvantaged”/Note: Migrant Indicator 1 students should have Eco Disad code of 01 or 99
12. Criteria = “Military Connected Student” – All Years (look for trends)
13. For CY Criteria 1= “Military Connected Student” Filter= “4”/ Criteria 2= “Grade”     Note:  Military Connected Student code 4 can only be reported for PK students.
14. Criteria = “PK Program Type” – All Years (look for trends)
15. For CY Criteria 1= “PK Program Type”/Criteria 2= “Grade”     Note: Check Grade level = PK, verify PK Program types and check Null / Not applicable
16. For CY- Criteria 1= “PK Program Type” w/ Filter= “1-5”     Note: Add ADA codes and check for $$.
    • Click on the count of one of the PK Program Types to create a list of students
    •  Then Use Column Option
    • Data Type= “PEIMS”
    • Record= “Fall Enrollment”
    • Criteria= “ADA Fall Enrollment”
    • Year= “2016-17”
    • “Load changes and Add Column”
      • Look for:
        • Students with no ADA
        • ADA that does not “match” the PK program type

• Repeat steps above for each PK program type

1. Criteria = “T-STEM” – Click on count to produce a list of students
2. Criteria = “ECHS” – Click on count to produce a list of students

 

Title I Part A Program Enrollment – All Years (look for trends)

1. Criteria = “Campus”
2. Criteria = “Title 1”
3. Criteria 1= “Campus”/ Criteria 2= “Title 1”

• If the Title I Program indicator is “6” for a campus, there can be no other Title I Program codes on that campus. Investigate any students on that campus with a code other than a “6”.

• If the Title I Program indicator is “7” for a campus, there can be no other Title I Program codes on that campus. Investigate any students on that campus with a code other than a “7”.

• If the Title I Program indicator is “9” or “A” for a campus, there can be no other Title I Program codes on that campus. Investigate any students on that campus with a code other than a “9” or “A”.

  

Discipline Incidents Audits

Note:  Ad-hoc reports created using the category “Discipline Incidents” is a count of disciplinary incidents, not a count of students involved in the disciplinary incidents.

      

1. Criteria = “Disciplinary Action Reason” -All Years (look for trends)
2. Criteria = “Disciplinary Action Code”- All Years (look for trends)
3. Select Year Current Year ( 2018-19) Criteria 1= “Disciplinary Action Code”/ Criteria 2= “Reporting Period”
4. Criteria = “Campus”- All Years (look for trends)
5. Criteria 1= “Campus”/Criteria 2= “Reporting Period”
6. Criteria = “Truancy”

 

Student Restraint — All Years (look for trends)

Note:  Ad-hoc reports created using the category “Student Restraint” is a count of restraint incidents not a count of students involved in the restraint incidents.

1. Criteria = “Campus” – All Years (look for trends)
2.  Select Current Year ( 2018-19) Criteria 1= “Restraint Reason”/Criteria 2= “Campus”, or “Reporting Period”

Click on the count of Restraint Reason or Total to create a list of students

• Then Use Column Options
• Data Type= “PEIMS”
• Record= “Student Restraint ”
• Criteria= “Restraint Incident #”
• Year= “2018-19”
• “Load changes and Add Column”

 

Graduation Program Audit

1.  Graduation Program for 2018-19
2. Criteria 1= “FHSP Participation”/Criteria 2= “FHSP Distinguished Achievement”/   Criteria 3= “Grade”

Look for:

• 9^th, 10^th , 11th grade students who do not have a FHSP Participant code of 1(pursuing)
• 12^th grade students who are FHSP Participant 1- (still pursuing)-not graduating
• 12^th grade students who are FHSP Participant 2(completed), but are FHSP Distinguished 1 (still pursing)

  

 

For IGC Review –select “Leaver” field

1. Criteria= “IGC Review”
2. Criteria 1= “IGC Review”/ Criteria 2= “Grade”

Look for – Grades 11 & 12 students are the only ones who may have IGC Review codes

Should NOT have 100% of students coded as Reviewed as per TEA.

NOTE: The 84th Texas Legislature passed Senate Bill 149 in 2015, which revised the state’s assessment graduation requirements for students enrolled in Grades 11 or 12 during the 2014-2015, 2015-2016, and 2016-2017 school years. Under the new requirements, a student who failed an end-of-course assessment for no more than two courses could still receive a Texas high school diploma if the student was determined to be qualified to graduate by an IGC.

STAFF TAB –  (blue menu bar)

Audit data submitted on teachers from Summer PEIMS

• Validation – Teacher Fall Summer Comparison List
• Custom Reports – Teacher Summary Reports/Teacher Classroom Link Report
• Report Center
  • Staff
    • Submission/Summer – Counts
      •  Role ID
  • Teacher Class Assignment 
    •  Criteria = “Class Role”
    •  Criteria = “Pop Served”
    •  Criteria 1= “Pop Served”/  Criteria 2= “Service ID”
    •  Criteria = “Campus”

ACCOUNTABILITY TAB – (Blue Menu Bar)

Federal

• CRDC
• 98 Categories – SPED
• SSCO
• Dis-proportionality (IDEA)

State  A-F Ratings

• CCMR Early Warning System

 

Performance Based Monitoring (PBM)

• CTE Indicators
  • CTE Indicator #7: CTE Nontraditional Course Completion Rate-Males (Report Only)
  • CTE Indicator #8: CTE Nontraditional Course Completion Rate-Females (Report Only)

 

• Special Education Indicators
  • SPED Indicator #12: SPED OSS and Expulsion <=10 Days Rate (Ages 3-21)
  • SPED Indicator #13: SPED OSS and Expulsion > 10 Days Rate (Ages 3-21)
  • SPED Indicator #14: SPED ISS <= 10 Days Rate( Ages 3-21)
  • SPED Indicator #15: SPED ISS > 10 Days Rate (Ages 3-21)
  • SPED Indicator #16: SPED Total Disciplinary Removals Rate (Ages 3-21)

 

Discipline Data Validation Analyses (DVM)

• #1 – Length of Out-Of-School Suspension
• #2 – Unauthorized Expulsion: Students Age 10 and Older
• #3 – Unauthorized Expulsion: Students under Age 10
• #4 – Unauthorized DAEP Placement: Students under Age 6
• #5 – High Number of Discretionary DAEP Placements
• #6 – African American (Not Hispanic/Latino) Discretionary DAEP Placements
• Companion Report for #6
• #7 – Hispanic Discretionary DAEP Placements

Pre Release

 

Submit Ticket Icon – Use to enter a question, problem, or feature request with detailed information and click “Create Ticket”

 

• Manual Icon – Use to search for information on reports and functionality.

 

“Support” link – top black menu bar

• Training
  • Find recordings of past Web-ex training, along with handouts on the left. (Use drop down to assist with locating training topics.)
  • Locate Upcoming training descriptions and registration links on the right.