PEIMS data for ECDS – KG

1.Loading data -File Center #

To load files into OnDataSuite

  •  Locate File Center/Data Sources/ TSDS ECDS

 

  • Click on the “Attention” link in blue, just above the upload tab to review which files to upload, how to locate and all “special” instructions.

From the manual:

The following TSDS Interchange files are required for ECDS:

  • Interchange Education Organization Extension – SIS
  • Interchange Master Schedule Extension – SIS
  • Interchange Student Parent Extension – SIS
  • Interchange Student Enrollment Extension – SIS
  • Interchange Student Program Extension – SIS (PK only)
  • Interchange Staff Association Extension – SIS
  • *Interchange Assessment Metadata – from TSDS eDM/batch 
  • *Interchange Student Assessment – from TSDS eDM/batch
  • Interchange Student Cohort – SIS (PK only)

 

*Instructions to pull “assessment” data from TSDS eDM/batch.

  • Log into TSDS, go to Manage Data Loads
  • Under “Menu” (left) click on  “Batch Manager”
  •    
  • Click on the Magnifying glass (under “Actions”) for the “Collection Name”.
    • NOTE: For ECDS assessment, the Collection Name – 2021 TSDS -will also have Comments stating “Automatically created by by user syst…”
  • Now in batch details, see:

a. Interchange Assessment Metadata
b. Interchange Student Assessment

    • Click the Magnifying glass under “Actions”- next to the Metadata interchange
      • Click on the General Information Tab
      • Click on the “world” icon, with the down arrow, to download the file.
  • Once this file is downloaded, click “Cancel” and then download the Student Assessment Interchange.

 

To UPLOAD all files into OnDataSuite:

  • ALL files for the ECDS submission listed above need to be loaded at one time.
  • Interchange files can be zipped or unzipped
  • Order of the files do not matter
    • NOTE: Multiple files of the same interchange, will merge during the upload. For example, Interchange Staff Association Extension-one from business side and one from student side, can/should be loaded at the same time.
  • Click on the green upload button to browse to the interchanges.
    • The file type when browsing should be “All Files”-bottom right
  1. Select file(s) and click “Open”
  2. Files will be sent to OnDataSuite.
  3. Use drop down to select Year and Submission -KG or PK
  4. Click the green ‘Start Upload’ button

 

Once files are loaded, scroll down and click on the row of data to open the details for review.

2.Student Report Center #

Student Tab

PEIMS Student Report Center

  • Select ECDS/ ECDS KG Enrollment ( Year = 20-21)
  • Criteria 1= Teacher ( no filter)
  • Create Report

 

  • Click on total count at the bottom of report to see the list of students.

 

  • Use “Column Options” to add additional criteria to the report.
      •  Click green “Add Column” tab
        • Data Type=Student
        • Record = ECDS KG
        • Criteria = ( as many as you like/all?) Suggestions below
        • Year = 20-21
      • Click the green “Add” button

 

  • Clean up/Edit?

    • Use the trash icon on the right to remove any duplicate/unneeded data from the report.
      • Example – Birthday
    • Change any of the displays from/to “Code”, “Description”, “Code-Description”
    • Use Up/Down Arrows on the right to move columns.
      • Example: Move Service ID up to Class ID and Sequence Code
    • Use “Grouping” to enable fields with more than one data displaying in the cell to be separated and show a separate row for each. This means student can be listed more than one time.
    • Example: Score Results cells may contain more than 1 piece of data.
    • Check “Grouping” for Score Results to split them out and display a separate row of data for each score.
    • NOTE: This Student will now have more than 1 row of data.

 

  • “Submit Changes” – top right ( green tab)
    • Continue to repeat steps to refine.
  • Bookmark to save any report(s) created.

Enjoy! 🙂

3.Staff Report Center #

Staff Tab

Staff Report Center

  • EDCS – KG  (Choose desired year(s))
  • Select Criteria
    • Criteria 1: Service ID
  • Click ‘Create Report’ button to view results

Drill down on the count to see the list of teacher/aids:

 

Use ‘Column Options’ to add and review additional data: 

Click Add New Column:

  • Data: PEIMS Staff
  • Record: ECDS KG
  • Criteria:
    • Assign Begin date
    • Assign End date
    • Class ID
    • Class Period
    • Classroom Position
    • Course Sequence
    • Ehtnicity/Race
    • Local Course ID
    • Sex
    • Staff Type Code

EDIT:

    • Use trash Icon to remove any criteria
    • Use up/down arrows to move columns

 

  • Submit Changes to view report
  • NOTE: Save reports created by using bookmarks.

4.Support #

Please submit a ticket if you have any questions or suggestions.

 – top right of screen

THANK YOU!

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