1.Loading data -File Center
To load files into OnDataSuite
- Locate File Center/Data Sources/ TSDS ECDS
- Click on the “Attention” link in blue, just above the upload tab to review which files to upload, how to locate and all “special” instructions.
From the manual:
The following TSDS Interchange files are required for ECDS:
- Interchange Education Organization Extension – SIS
- Interchange Master Schedule Extension – SIS
- Interchange Student Parent Extension – SIS
- Interchange Student Enrollment Extension – SIS
- Interchange Student Program Extension – SIS (PK only)
- Interchange Staff Association Extension – SIS
- *Interchange Assessment Metadata – from TSDS eDM/batch
- *Interchange Student Assessment – from TSDS eDM/batch
- Interchange Student Cohort – SIS (PK only)
*Instructions to pull “assessment” data from TSDS eDM/batch.
- Log into TSDS, go to Manage Data Loads
- Under “Menu” (left) click on “Batch Manager”
- Click on the Magnifying glass (under “Actions”) for the “Collection Name”.
- NOTE: For ECDS assessment, the Collection Name – 2021 TSDS -will also have Comments stating “Automatically created by by user syst…”
- Now in batch details, see:
a. Interchange Assessment Metadata
b. Interchange Student Assessment
-
- Click the Magnifying glass under “Actions”- next to the Metadata interchange
- Click on the General Information Tab
- Click on the “world” icon, with the down arrow, to download the file.
- Click the Magnifying glass under “Actions”- next to the Metadata interchange
- Once this file is downloaded, click “Cancel” and then download the Student Assessment Interchange.
To UPLOAD all files into OnDataSuite:
- ALL files for the ECDS submission listed above need to be loaded at one time.
- Interchange files can be zipped or unzipped
- Order of the files do not matter
- NOTE: Multiple files of the same interchange, will merge during the upload. For example, Interchange Staff Association Extension-one from business side and one from student side, can/should be loaded at the same time.
- Click on the green upload button to browse to the interchanges.
- The file type when browsing should be “All Files”-bottom right
- Select file(s) and click “Open”
- Files will be sent to OnDataSuite.
- Use drop down to select Year and Submission -KG or PK
- Click the green ‘Start Upload’ button
Once files are loaded, scroll down and click on the row of data to open the details for review.
2.Student Report Center
Student Tab
PEIMS Student Report Center
- Select ECDS/ ECDS KG Enrollment ( Year = 20-21)
- Criteria 1= Teacher ( no filter)
- Create Report
- Click on total count at the bottom of report to see the list of students.
- Use “Column Options” to add additional criteria to the report.
-
- Click green “Add Column” tab
- Data Type=Student
- Record = ECDS KG
- Criteria = ( as many as you like/all?) Suggestions below
- Year = 20-21
- Click the green “Add” button
- Click green “Add Column” tab
-
- Clean up/Edit?
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- Use the trash icon on the right to remove any duplicate/unneeded data from the report.
- Example – Birthday
- Change any of the displays from/to “Code”, “Description”, “Code-Description”
- Use Up/Down Arrows on the right to move columns.
- Example: Move Service ID up to Class ID and Sequence Code
- Use the trash icon on the right to remove any duplicate/unneeded data from the report.
-
- Use “Grouping” to enable fields with more than one data displaying in the cell to be separated and show a separate row for each. This means student can be listed more than one time.
- Example: Score Results cells may contain more than 1 piece of data.
- Check “Grouping” for Score Results to split them out and display a separate row of data for each score.
- NOTE: This Student will now have more than 1 row of data.
- “Submit Changes” – top right ( green tab)
-
- Continue to repeat steps to refine.
- Bookmark to save any report(s) created.
Enjoy! 🙂
3.Staff Report Center
Staff Tab
Staff Report Center
- EDCS – KG (Choose desired year(s))
- Select Criteria
- Criteria 1: Service ID
- Click ‘Create Report’ button to view results
Drill down on the count to see the list of teacher/aids:
Use ‘Column Options’ to add and review additional data:
Click Add New Column:
- Data: PEIMS Staff
- Record: ECDS KG
- Criteria:
- Assign Begin date
- Assign End date
- Class ID
- Class Period
- Classroom Position
- Course Sequence
- Ehtnicity/Race
- Local Course ID
- Sex
- Staff Type Code
EDIT:
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- Use trash Icon to remove any criteria
- Use up/down arrows to move columns
- Submit Changes to view report
- NOTE: Save reports created by using bookmarks.
4.Support
Please submit a ticket if you have any questions or suggestions.
– top right of screen
THANK YOU!
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