Spring Training Level 1- Onsite

Whats New
  1. Training Overview
  2. What is OnDataSuite
  3. Accessing OnDataSuite
  4. OnPoint Overview
    1. My Account
  5. File Center
  6. Dashboards
    1. Fall Dashboards
    2. Summer Dashboard
      1. List View
      2. Student Profile
    3. Academic Dashboard
    4. Operational Dashboarad
  7. Student (PEIMS/504/Cohort)
    1. Data Validation/Custom Reports
    2. Report Center
      1. Attendance Data
      2. Discipline Data
    3. Report Options/Tools/Features
    4. Column Options
    5. Focus List
  8. Assessment
    1. STAAR 3-8
    2. STAAR EOC
  9. Accountability
    1. PBMAS
  10. OnPar/OnView
  11. Support/Training

1.Training Overview #

This training is designed to provide an overview of the basic functionality of OnDataSuite’ s OnPoint, OnPar and OnView components.

Usage:

OnDataSuite is widely used to assist in implementation of various data projects.

Many districts find that the use of OnDataSuite has a unifying effect, as the system provides hands on opportunities to see how data ties various departments together. Also, if ODS is used as a platform to share reports across departments and campuses, everyone will be accessing the same data in the same format. The consistency this provides offers stability, comradery and opportunity to make systemic changes as needed.

Agenda

  • Access
  • Data Sources
  • Dashboards Overview
  •        Student Information
    • Discipline Review
    •        Attendance Review
  •        Accountability Tab
    •         PBMAS
    •         DVM
  •        Assessment Data
    •         STAAR
    •         TELPAS
  • Support/Training

2.What is OnDataSuite #

 

 

OnDataSuite – is data warehouse that is comprised of three powerful suite components. These components are OnPoint, OnPar and OnView.

 

 

 

OnPoint – The OnPoint data warehouse is based upon the upload of various files from multiple sources and years. Once uploaded into the system, these files then seamlessly form data associations that provide our users with information in the form of at a glance dashboard views, intuitive report builders as well as state and federal specific ‘canned’ reports. All reported values in OnDataSuite have been designed to drill down to the student or staff level from any aggregate count.

 

 

 


OnPar – Using the powerful OnPar reporting system, users can view their state released Texas   Academic Performance Report (TAPR) results, as well as financial information, and compare them against other district and campus results.

 



 

OnView – Some districts elect to publish their latest TAPR results online from within their website. With OnDataSuite’ s OnView Component, it’s as easy as referencing the unique iframe tag created from within your OnView screen.  Once published, visitors to your site will be able to access the same interactive overview dashboard items displayed in your OnPar system.

3.Accessing OnDataSuite #

Logging In
URL- districtname or district number  .ondatasuite.com

Example: mydistrict.ondatasuite.com  OR  000111.ondatasuite.com

 

NOTE: Chrome  – (Preferred Browser)

 

Forgotten Username / Password – Log in Assistance.
If you have forgotten your username or password please contact your local system administrator to have them reset it for you. OnDataSuite does not retain a list of passwords.

4.OnPoint Overview #

Overview of OnDatasuite – OnPoint

OnPoint® is a data warehouse component that aggregates data from multiple educational data sources (see file center) and presents them in the form of detailed reports, interactive dashboards, and other visualization tools using powerful software analytics.

4.1.My Account #

Located on top right of black menu bar- three horizontal bars (hamburger menu)

  • Select “My Account“

  • To change your password, click “Your Profile”
    • Type  New Password, Confirm Password, and click “Update”

  • Click “Roles & Responsibilities”
    • Click check boxes to select areas of interest for email notifications on trainings, new reports, features and other topics specific to the area
    • Click “Update Settings” to save changes

5.File Center #

Located on the black menu bar at the top of the screen.

 

  • Data Sources
    • District
      • PEIMS-preliminary or final file
      • TEA Cohort List
      • Section 504
    • ETS-forensic data
    • ACT
    • TSIA
    • College Board

File Review – Scroll toward the bottom of the screen to view the files that have been uploaded into the system and will be used to populate the reports.

NOTE: Keeping data current is key to accurate reports.

6.Dashboards #

6.1.Fall Dashboards #

Student counts from PEIMS Snapshot data (last Friday in October)

  • Select “Information Year” to choose different years
  • “Print” in black menu bar

6.2.Summer Dashboard #

Day counts from PEIMS Summer Attendance data

  • Total number of student days in membership, present,  and/or absent
  • Drill down using hyperlinks to display the list of students who make up the count of days

Best Practice: Locate “Total Days Absent” and discovery attendance issues. 

  • Click on the link to produce a list of students.
  • Add columns to identify characteristics of students. Examples: LEP, Homeless, Foster, Discipline, Attribution Code

6.2.1.List View #

Drill down using hyperlinks to display a list of students in that category

List options:

  • Sort columns
  • Tools
    • Export to Excel
    • Bookmark the list
  • Create Focus List
  • Column Options – modify and add columns
  • View student profile – permission required

6.2.2.Student Profile #

View student profile by:

  • Clicking on the student id or “View Profile” hyperlink from a student list (xxxxxxx)
  • Using “Search” on the blue menu bar

Explore tabs and sub tabs to discover granular data reported for the student.

6.3.Academic Dashboard #

  • Attendance/Discipline percentage by reporting periods

 

  • STAAR Performance

6.4.Operational Dashboard #

7.Student (PEIMS/504/Cohort) #

 
  • Data Validation Reports
  • Custom Reports
  • Report Center – Adhoc Reports

7.1.Data Validation/Custom Reports #

Data Validation Reports
Proactively audit data anomalies including TEA Limited Scope Attendance Audits prior to TEA submission.

  • ATTENDANCE/FUNDING

 

  • DISCIPLINE:

 

 

Custom Reports
Organized into topical folders, these 1 click reports allow users to review information in many areas very quickly.

  • ATTENDANCE

 

 

  • Report Search type in key word(s) to find in titles
  • Click on a report title to generate the report.
  • Tools:
    •      Export to Excel
    •      Bookmark – save and share reports
    •      Report Info – find more information about the report

 

 

 

  • DISCIPLINE

 

7.2.Report Center #

Ad Hoc Report Building

Help option to explain the data source and description for each record in the Report Center

 

 

 

Create a report:

  1. Select a Category
  2. Select “Criteria” from drop down box(es)
  3. Select appropriate Years on right side
  4. Select “Filter” for criteria on right side
    1. Leave blank-all codes displayed OR
    2. Select specific codes
  5. Click “Create Report”
  • Click on aggregate totals to drill down to list view

 

7.2.1.Attendance Data #

BEST Practice to start review with an overview of the data using multiple years and wide open criteria. Then, add filters and additional criteria, as needed, to investigate specific reasons for high/low counts.

BEST Practice to review all student groups to locate pockets that have low attendance rates.

Attendance review for Special Pops, that have weighted funding, is a must. Compare to Regular student attendance. Also remember that some students will be involved in more than 1 program that has weighted funding.

 

Ad Hoc Reporting Attendance Category returns a %(percent) of attendance based on Summer PEIMS files.
Attendance – Criteria 1 = Grade
Attendance – Criteria 1 = Grade; Criteria 2 =Reporting Period
Attendance – Criteria 1 =Reporting Period;
Attendance – Criteria 1= “ADA (Fall Enrollment)”

Attendance– (filter current year); Criteria 1= “At Risk” (filter for At Risk only); Criteria 2 = “Grade”

Best Practice: Use Report Options to Add “Heatmap” and/or “Graph”

 

Share by printing a hard copy, or use “Report Options” to “Export to excel” or “Bookmark”

Add any of the elements below as a 2nd or 3rd criteria. Use “filter” as needed.
Attendance– Criteria = “At Risk”
Attendance – Criteria = “Bilingual”
Attendance – Criteria = “Career and Technology”
Attendance – Criteria = “Dyslexia”
Attendance– Criteria = “Economic Disadvantage”
Attendance – Criteria = “ESL”
Attendance – Criteria = “Ethnicity/ Race”
Attendance – Criteria = “Foster Care”
Attendance – Criteria = “Gifted and Talented”
Attendance – Criteria = “Homeless Status”
Attendance – Criteria = “Immigrant”
Attendance – Criteria = “LEP”
Attendance– Criteria = “Migrant”

7.2.2.Discipline Data #

Discipline Adhoc Report Building – Student Report Center

Create Report

  • Add “Heatmap” from Report Options drop down
  • Drill down to a student list
  • Add “Percents” from Report Options
  • Graph – Report Options

 

Discipline Reports to create:

Student tab – Student Report Center

  • Discipline – Criteria 1=” Reporting Period”
  • Discipline – Criteria 1=” Action Code”
  • Discipline – Criteria 1=” Action Reason Code”
  • Discipline – Criteria 1=” Action Number”

(rerun the reports above using a 2nd criteria such as grade level, or any of the other the criteria below)

  • Discipline– Criteria = “At Risk”
  • Discipline – Criteria = “Bilingual”
  • Discipline – Criteria = “Dyslexia”
  • Discipline – Criteria = “Economic Disadvantage”
  • Discipline – Criteria = “Ethnicity/ Race”
  • Discipline – Criteria = “Foster Care”
  • Discipline – Criteria = “Gifted and Talented”
  • Discipline – Criteria = “Grade”
  • Discipline – Criteria = “Homeless Status”
  • Discipline – Criteria = “Immigrant”
  • Discipline – Criteria = “LEP”
  • Discipline – Criteria = “Migrant”

Mix criteria and experiment with the “order” of the criteria.

7.3.Report Options/Tools/Features #

Report Options  – Upper right corner of the report

  • Graph Control – Pie, line or bar graph

  • Heatmap On/Off – High and low data points
  • Export to Excel
  • Bookmark – Saves report under “Bookmarks” in the black menu bar
  • Show Percents

Print– a hard copy

 

 

 

 

Drill down on totals to generate a list of students/staff

7.4.Column Options #

Column Options allows editing and adding list fields from different data sources or different years.

  • Change the appearance:
    • To change the title, type over the existing title
    • To hide a column, check “Hidden“
    • To change the “Display Type“, use the drop down (Description, Code, Code-Description)
    • To ungroup the data, check “Grouping“
    • To delete a column, click the trash can
    • To change the order, drag the blue arrow under “Controls” up or down

 

  • To Add a column(s) of data to the list
    • Select a “Data Type”
    • Select a “Record”
    • Select a “Column” – may select multiple
    • Select a “Year”
    • Click “Add Column(s)”

Add more columns from other sources, records, or years by repeating above steps

  • Click “Done”

7.5.Focus List #

Focus List allows you to create a group that can be used in reports to get results specific to that group

  • Two different options:
    • To create a new list, use the default name or type in the name desired in the
      “Create New Focus List:” field and “Submit” OR
    • To append the list to an existing focus list, choose the existing focus list title from
      the “Append List to Existing Focus List:” dropdown box and “Submit”
  • An on screen confirmation box will appear, allowing you to “Close” or “View Focus
    List”

Focus List Usage

  • Create ad hoc reports using the Focus List dropdown box.

  • Some custom reports have the option to choose a Focus List as the data source.

 

To find a complete listing of the focus groups created, select “Focus List” from the black menu bar.

From here, the available options include:

  • Edit the title
  • Delete
  • Duplicate
  • Share
  • Add new members

8.Assessment #

8.1.STAAR 3-8 #

STAAR 3-8 Files Available under Assessment Tab
STAAR and STAAR Alt files for grades 3-8 are available for all uploaded files in OnPoint and are viewed independently of one another.

STAAR 3-8 Custom Reports
OnPoint offers several pre-built custom reports that automatically search through your uploaded data files to provide you with overview assessment results. All results are dependent upon the data files that you have uploaded into your file center and will adjust accordingly as you enter updated files.

Users should be aware that all items reported within these categories are using the STAAR data files for coded search values and are not referencing the values as coded in the PEIMS systems. If discrepancies are found in the reported STAAR student data between your PEIMS submitted codes and what is being shown in OnPoint, these must be checked at the local level as OnDataSuite does not alter or change any of the values as they are uploaded into the system.

STAAR 3-8 Report Center
OnPoint provides a intuitive report center that provides our users with a simple, step by step process to help create powerful and informative reports from uploaded assessment files. This process begins by accessing the the custom report center menu located on the left hand side of the assessment screen.

Report items are derived from the elements found in the uploaded assessment data files and can be drawn by administration data fields or by assessed subject data fields.

 

 

 

 

 

Creating a Report from the Report Center – Initial Search Critiera
To create a report you must first start with an initial search criteria selection from the report center. This tells the system which data table you want to pull your data from and specifies the number of years you will to include. When you make your first selection you will see a filter box appear to the right of the report center box. This first filter will show the date ranges of uploaded files available to draw your reports from. If left unchecked,  your report will draw from all the years shown.

 

Criteria Selection
After you make your initial selection a ‘Criteria: 1’ selection option will appear at the bottom of the report center window. You can then begin to add search criteria elements and select filters to refine your report.

Notice in the example below that for every item selected from the report center window the system will give you a filter option on the right hand side. If you choose not to establish a filter then all available results will be returned.

District / District+SIRS / SIRS Only
The default search criteria will pull from your District data files. If you have loaded SIRS (Student Information Retrieval System) files, it is possible to search for results            by SIRS results only or a combination of District and SIRS together. After you have made your Criteria Selections you can then select this button to let the system know which results you are looking for.

Reviewing Your Report
In the example search above we created a simple report that shows the number of reading tests administered for the the years 2015,2016 and 2017  filtered to show elementary campus only. Once you have completed your build click on the ‘Create Report’ button to run the report. Your results will be returned in the form of an overview report based on your selected criteria.

 

Adjusting / Refining Your Report
If you need to make adjustments to your report like add more filters or refining the selection criteria items, simply click the back button on your web browser and click the ‘Load Last Report’ button at the bottom of the report center.  This will load your last report search criteria and you can then make additions or adjustments and create the report again.

 

 

8.2.STAAR EOC #

Uploaded student assessment files are accessed by clicking on the ‘Assessment’ tab in the blue OnPoint ribbon. Files will become available as you continue to populate your file center with your STAAR EOC Data files.

File Center Dependency
If you have not uploaded any data files into the file center the titles to these areas will appear in grey. Once you have uploaded any file for any year, the titles will appear as active links in white text and will be available.

STAAR EOC Files Available under Assessment Tab
STAAR and STAAR Alt files for grades EOC are available for all uploaded files in OnPoint and are viewed independently of one another.

STAAR EOC Custom Reports
OnPoint offers several pre-built custom reports that automatically search through your uploaded data files to provide you with overview assessment results. All results are dependent upon the data files that you have uploaded into your file center and will adjust accordingly as you enter updated files.

Users should be aware that all items reported within these categories are using the STAAR data files for coded search values and are not referencing the values as coded in the PEIMS systems. If discrepancies are found in the reported STAAR student data between your PEIMS submitted codes and what is being shown in OnPoint, these must be checked at the local level as OnDataSuite does not alter or change any of the values as they are uploaded into the system.

Example: STAAR EOC Accommodations

Students that were coded with accommodations in the testing cycle are disaggregated by tested subject by accommodation coded. Depending on the users access privileges, users will be able to view the results at the ALL campus level or be given the option to search by campus using the drop down indicator located at the top of the screen. Users may also chose to further filter the search results by select focus lists if they are available.

STAAR EOC Report Center

OnPoint provides a intuitive report center that provides our users with a simple, step by step process to help create powerful and informative reports from uploaded assessment files. This process begins by accessing the the custom report center menu located on the left hand side of the assessment screen.

Report items are derived from the elements found in the uploaded assessment data files and can be drawn by administration data fields or by assessed subject data fields.

Creating a Report from the Report Center

To create a report you must first start with an initial search criteria selection from the report center. This tells the system which data table you want to pull your data from and specifies the number of years you will to include. When you make your first selection you will see a filter box appear to the right of the report center box. This first filter will show the date ranges of uploaded files available to draw your reports from. If left unchecked,  your report will draw from all the years shown.

After you make your initial selection a ‘Criteria: 1’ selection option will appear at the bottom of the report center window. You can then begin to add search criteria elements and select filters to refine your report.

Notice in the example below that for every item selected from the report center window the system will give you a filter option on the right hand side. If you choose not to establish a filter then all available results will be returned.

District / District+SIRS / SIRS Only

The default search criteria will pull from your District data files. If you have loaded SIRS (Student Information Retrieval System) files, it is possible to search for results by SIRS results only or a combination of District and SIRS together. After you have made your Criteria Selections you can then select this button to let the system know which results you are looking for.

Reviewing Your Report

In the example above we created a simple report that shows the number of Algebra I tests administered for the the years 2015, 2016, 2017  filtered to show high school campuses only. Once you have completed your build click on the ‘Create Report’ button to run the report. Your results will be returned in the form of an overview report based on your selected criteria.

Adjusting / Refining Your Report
If you need to make adjustments to your report like add more filters or refining the selection criteria items, simply click the back button on your web browser and click the ‘Load Last Report’ button at the bottom of the report center.  This will load your last report search criteria and you can then make additions or adjustments and create the report again.

Report Options
After your report has been built OnPoint offers several report options. To access these options click on the ‘report options’ arrow located just above the header of your report on the right hand side. These are the available Report Options.

Show Percents – Will provide the percentage value of the reported yearly column results

Edit Report – Opens a window that will allow you to refine the current report build filters

Graph Control – Provides the option to graph reported items as pie charts, line graphs or bar graphs.  When this option is selected a ‘Graph Control’ box will appear
above your report. Select the type of graph you wish to use, then check the report items you want to see graphed and finally click the ‘GO’ button to generate the graph.

To print of save your graph, click on the print menu indicated with three horizontal lines and choose to print the chart or save as PNG, JPEG, PDF or SVG format.

Heatmap On/Off – Reported results can have a heat map view applied by selecting the ‘Heatmap On’ option. To remove the heat map view simply enter the report options menu and select the ‘Heatmap Off’ option.

Export to Excel – All reports can be exported to excel. Once you have selected this option you will receive a small window prompt notifying you that the report has been requested, then you will receive a secondary window prompt letting you know that your report is available to you for download. When you see the secondary prompt you will see the download link at the bottom left hand corner of the screen. Click on this link and save to your local storage device of choice.

Bookmark – After you have created your report you can choose to save it to be applied in future instances or to save for future reference. To do this select the ‘Bookmark’ option.

Once this option has been selected a window will appear on the screen showing you the default system report name based on your selection criteria. You can use this opportunity to rename your bookmark before you save it. Confirm the name of your new bookmark in the open window and select ‘Save Bookmark’. You will receive an on screen message of success indicating that your bookmark has now been saved.

To access your bookmarks select the ‘Bookmarks’ link located in the top black menu bar of OnPoint. When you enter this section you will now see all of your bookmarks listed.

To view your bookmarked report click one time on the name in the list. This will provide you with 4 bookmark options:

  • Open – Opens he bookmark
  • Edit – Allows you to edit the current bookmark
  • Delete – Deletes the bookmark and will delete all shared instances as well
  • Share – Allows you to share your bookmark with other OnPoint users. When this option is selected a window will appear providing you with a list of registered users that you may share this report with.

To share your bookmark click on the green arrow next to their name and it will move their name from the ‘Un-shared Users’ list over to the ‘Shared Users’ list. To stop sharing with a user click on the red arrow in the ‘Shared Users’ list to move them back to the ‘Un-shared Users’ list.

Student Level Reporting

All reporting through the OnPoint system has been designed to allow the user to drill down to the student level. The final section of this training module has been
designed to help you understand the ways in which you can view your data at the student level and enhance these reports through various methods.

Student List View
By clicking on any aggregate found count users will be taken to the individual student list view of that aggregate value.

Reported values can be sorted alphabetically or numerically within your list by clicking on the report header title. The first click will sort alpha A-Z or lowest to highest. Clicking again will sort the values from Z-A or highest to lowest.

Tool Options from Student List View
From within the student list view there are several tool options you can choose from. To access the list of tool options click on the ‘Tools’ to reveal the drop down selector.
Here are the list of options explained.

  • Export to Excel –  Export your student list to excel. For more information about this process reference the ‘Export to Excel’ section listed in the STAAR 3-8 Report Center section of this manual.
  • Bookmark – Bookmark your student list. For more information about this process reference the ‘Bookmark’ section listed in the STAAR 3-8 Report Center section of this manual.
  • Send Feedback – Use this link to report issues you may find with your list. The selection of this option will open a support ticket window.
  • Print Student Profile Cards – Selection of this option will create a student profile for every student listed in your report. This is the same student profile that can be is displayed at the individual student dashboard level. Caution: If this selection is made for a large list it can take a while to create.

  • Print STAAR Cards – Selection of this option will generate a STAAR card summary by selected subject for every student listed in your report.  Caution: If this selection is made for a large list it can take a while to create.

 

 

9.Accountability #

Federal Accountability

  • Highlights – ESSA and CRDC

State Accountability

  • Highlight – Indexes (No Longer Used but left for reference 2018-19)
  • 2017-18 Preliminary Domain Models

Data Validation Monitoring

  • Discipline and Leaver Analysis

Performance Based Monitoring Summary Reports

  • Review district (and campus)  PBMAS data by program, in the PBMAS SUMMARY folders.
  • View district (and campus) by Indicators contained in the program folders .
  • Export PBMAS student list

9.1.PBMAS #

Locating the PBMAS Reports

To get to your PBMAS reporting section, click on the ‘Accountability’ link in the blue ribbon of OnPoint.

Available PBMAS Reporting Options
All PBMAS reported values are located in the bottom left blue box titled Performance Based Monitoring

Users will notice that this section of OnPoint looks different from the other sections in that this page does not contain a report center option. This is because the items listed within this page are all considered ‘custom’ reports and have been created and updated annually following released guidance on the reported data.

PBMAS reports can be viewed by program summary values or can be viewed by individual indicator value by program by clicking on the folder to expand the contents of the folder.

Viewing by Summary

Summary View by Program
Clicking on a program summary link will automatically generate the PBMAS summary overview by selected program (CTE/NCLB/SPED/Bi-ESL) at the district or campus level depending on the user privileges.

Horizontal Vs. Vertical Breakdown View
In an effort to provide this report at both the district as well as the campus level, the summary report has been transposed from the way the report is displayed by the state.  The state breaks down each indicator value horizontally whereas OnDataSuite shows each indicator vertically at the top of the screen.

District & Campus Aggregate View
Displaying the data horizontally rather than vertically allows us to aggregate totals for the district as well as provide you with a view of each feeder campus into the district value.

While we understand that individual districts themselves do not receive a performance level value it is helpful to see how each campus contributed to the overall PBMAS indicator district value.

Report Filter Options
Summary report views are defaulted to the “All Results” view when you first run the report, but there are a few other view options to choose from. To view these options click on the ‘All Results’ dropdown button at the top of the report and make a selection, then click the submit button. Options Include:

  • All Results – Displays all numerator, denominator, percent and color coded performance levels .
  • Numerator – Only displays the numerator  (total tested) values with the associated program
  • Denominator – Only displays the denominator  (total met) values with the associated program
  • Percent – Only displays the calculated met value ( total met/total tested)
  • Performance Level – Only displays the color coded assigned performance level.


Tool Options from Student List View

From within the Summary report view there are several tool options you can choose from. To access the list of tool options click on the ‘Tools’ to reveal the drop down selector. Here are the list of options explained.

  • Export to Excel –  Export your reported summary sheet to excel. When this option is selected a window will appear confirming that the file is being created. When it has completed a secondary window will appear notifying you that it is ready to download.  Your download link will appear in the bottom left hand corner of the screen. Click on the link and save the file to your local storage of choice.
  • Bookmark – Bookmark your summary report. This will create a bookmark within your saved bookmark section.
  • Report Info – Provides information on how each of the values reported were calculated as specified my the Texas Education Agency. This also provides a link for more information.
  • Send Feedback – Use this link to report issues you may find with your list. The selection of this option will open a support ticket window.
Individual Indicator View by Program
Clicking on an individual Indicators link will automatically generate the PBMAS summary overview for the selected program (CTE/NCLB/SPED/Bi-ESL) at the indicator number value for the district or campus level depending on the user privileges.

Correlation between Indicator value report and PBMAS report
After clicking on an individual indicator number your returned report will provide you with a breakdown of total passers, total takers, calculated percentage pass rate and performance level by tested subject.  The report layout provides both the official TEA released PBMAS results on the left side and the Estimated Results on the right side of the report. The TEA values are populated in the system directly from the official TEA release file. The Estimated Results are calculated from the files that you have uploaded into the OnDataSuite File Center.

There can sometimes be a slight deviation between the final release values provided through the PBMAS report and the Estimated Results calculated through the system. This is usually caused by either missing or ‘updated’ files that the district must still upload into the system.  If you find that your Estimated Results numbers are very off from the state released values, first verify that you have uploaded ALL data files available to your district to include all ‘Updated’ files.

Methodology for calculation of values
As each years accountability manuals are published and released, OnDataSuite reviews the annual release and updates the coded calculations in accordance with the manual guidelines. The determination of whether or not we have to recalculate a PBMAS value for each given year is made on a case by case basis. Values are typically recalculated due to state determined inclusion or exclusion of students within numerator or denominator counts.

Above each report you will find more information about each calculation as well as a small ‘black book’ icon that provides more information on the manual that was last used to derive calculated values in the system.  The ‘black book’ icon will appear in the header of the last reported column to indicate which version of the manual was used to derive the values within that column.

Note: Displayed following year values will be calculated using the latest available year’s methodologies until the relevant years manual has been released.

Locating Failing Students Within An Indicator

Within each individual indicator report you can locate all the students that did not meet the state standard and thus helped contribute to the PBMAS indicator value. To locate these students,  click on the ‘Tools’ dropdown button located at the top of the report.

Use ‘Toggle Difference’ To View Failing Students

Select the ‘Toggle Difference’ option, and you should now see a new, highlighted line appear in the Estimated Results section of your report below showing you the total number of students from within the total tested numerator value that did not meet the state standard.

Click On Aggregate Student Value To View Student Lists
As with all values in OnDataSuite, you can now click on the toggled value to generate a list of the students that did not meet state standard for a specified indicator.

Student Level Reporting
All reporting through the OnPoint system has been designed to allow the user to drill down to the student level. The final section of this training module has been designed to help you understand the ways in which you can view your data at the student level and enhance these reports through various methods.

Student List View
By clicking on any aggregate found count users will be taken to the individual student list view of that aggregate value.

Reported values can be sorted alphabetically or numerically within your list by clicking on the report header title. The first click will sort alpha A-Z or lowest to highest. Clicking again will sort the values from Z-A or highest to lowest.

10.OnPar/OnView #

 

TAPR Data and Financial Data available

Create and add Peer lists to reports.

Dashboard:

My Reports:

 

NOTE: Special Population criteria may be added

Peer List:

  • Manual

 

  • Automatic

11.Support/Training #

“Support” tab – top black menu bar

  • Ticket System – Enter a question, problem, or feature request with detailed information and click “Create Ticket”

  • Training
    • Past recorded trainings on left
    • Register for next Principal’s academy training on right

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