PET Reporting Center

Summary: This report displays counts of students enrolled or withdrawn on a particular day. Click on the live links (counts) to produce a student list that will indicate enrolled or withdrawn.

Usage: Account for students withdrawn or enrolled by ethnicity and by date.

Data Sources: Weekly PET file (Personal Enrollment Tracking)

NOTE: Recommend loading weekly PET files for a complete data set. Xml file should be extracted from the SIS (Student Information System)

Filters: Monthly and/or by Campus

Has PEIMS record for 504 results

Summary: The report will display a list of students who have both 504 information and PEIMS data from either Fall or Summer

Usage: Find students who will be reported on CRDC (OCR) from PEIMS and that also have a 504 indicator.

Data Sources:

• Fall PEIMS
• SummerPEIMS
• 504 file

NOTE: Does not indicate inclusion in final result set for CRDC questions

No PEIMS record found for 504 results

Summary: This report will produce a list of students who are included in the 504 data set, but are NOT included in the PEIMS Fall or Summer files.

Usage: To locate students who are not going to be included in the CRDC (OCR) data set.

Data Sources: 

• Fall and Summer PEIMS files
• 504 data upload

Residential Facility Monitoring Report Classes

Summary: This report displays counts of students who are in a Residential Facility with ADA of 1 or 2 and an instructional setting of 01, 02, 30, 43, 44, 84, 85, 94, 95, 86, and 96 to provide the Percent, the Points, and the RF staging Determination.

Usage: To determine where the district stands for RF Staging.

Data Sources: Fall PEIMS

• 40100 Student Basic Information Sub-Category
  StudentExtension Complex Type (ADA)
• 41163 Special Education Program Sub-Category
  StudentSpecialEdProgramAssociationExtension Complex Type ( Instructional Setting)

Feature: Option to Complete RF tracker on Time.

NOTE: 2013 Discipline Data Validation Manual used for calculations.

SPED Students who took STAAR and did not pass any test

Summary: Report will display a list of SPED students who took STAAR, but did not pass any.

Usage: Identify SPED students who are struggling with STAAR tests

Data Sources:

• Fall PEIMS 
  • 41163 Special Education Program Sub-Category
    StudentSpecialEdProgramAssociationExtension Complex Type
• Summer PEIMS 
  • 42401 Special Programs Reporting Period Attendance Sub-Category
    SpecialProgramsReportingPeriodAttendanceExtension Complex Type
    42405 – Special Education Attendance
• STAAR files

Summary: Students listed will be flagged if they meet any of the following criteria:

• The student has an absentee rate of more than 10% for any reporting period or semester.
• The student has failed more than 5 classes over the course the year.

Usage: Locate students who have the potential of being dropouts and identify causes in order to find solutions.

Data Source: Summer PEIMS

• 40100 Student Basic Information Sub-Category
  StudentExtension Complex Type
• 42400 Basic Attendance Sub-Category
  BasicReportingPeriodAttendanceExtension Complex Type
• 44425 Disciplinary Action Sub-Category
  StudentDisciplineIncidentAssociationExtension Complex Type
• 43415 Course Completion Sub-Category
  CourseTranscriptExtension Complex Type

Note:

• The “Show All Students” switch set to the “On” position will display all students matching the selected options.
• The “Show All Students” switch set to the “Off” position will display only flagged students whom also match the selected options.

Region District Campus Summary Report

Summary: This report displays a list of districts (for ESC Level) and their campuses with grade ranges for each, as well as total teacher/admin count and total students for district, each campus and grade level in your region.

Usage: Review district/campus information grade ranges and student counts by grade, as well as staff count and whether they are participating in Title 1.

Data Sources: Fall PEIMS file

• AskTED
• 10010 Local Education Agency Sub-Category
  LocalEducationAgencyExtension Complex Type
• 10020 Campus Sub-Category
  SchoolExtension Complex Type
• 30090 Responsibility Sub-Category
  StaffResponsibilitiesExtension Complex Type
• 40110 Enrollment Sub-Category
  StudentSchoolAssociationExtension Complex Type

Features: All columns are sort able.

Summary: This report provides a listing of PK and KG students along with the class ids, service ids, and teachers for PEIMS ECDS reporting.

Usage: Use the report to review ECDS reporting for grades PK and KG. Verify that classes and teachers are accurate or use for analysis of PK and KG teacher information.

Data Source(s): PEIMS Summer records

• Interchange Student
  • 40100-Student Extension
• Interchange Student Enrollment
  • 40110-Student School Association
  • 40110-Student Section Association
• Interchange Staff
  • 30040-Staff Extension
  • 30050-Staff Education Org Employment Association Extension
  • 50300/30305-Teacher Section Association Extension

Definitions:

• Grade levels PK and KG only
  • Student School Association Extension
    • Grade Level Code E0017 = PK or KG
• Teachers’ years of experience:
  • Yr Prof Expr
    • Staff Extension
      • Total Years Prof Experience E0130
  • Dist Yr Expr
    • Staff Extension
      • Years Experience in District E0161

Features: Filter on year and campus

Special Note(s):

• Service IDs used:

17-18 School Year

01010000, 01020000, 01110000, 01120000, 01400000, 01410000, 01420000, 01430000, 01440000, 01450000, 01470000, 01490000, 01511000, 01521000, 01531000, 01980000, 11400000, 11401800, 02497009, 02502000, 02510001, 02520004, 02530002, 02540005, 02550020, 02560005, 02561005, 02620001, 02630001, 02640005, 02650000, 02660009, 02670000

16-17 School Year

01010000, 01020000, 01110000, 01120000, 01400000, 01410000, 01420000, 01430000, 01440000, 01450000, 01470000, 01490000, 01980000, 11400000, 11401800, 02497009, 02510001, 02520004, 02530002, 02540005, 02550020, 02560005, 02561005, 02620001, 02630001, 02640005, 02650000, 02660009, 02670000, 01460000, 01480000, 11403600

Basic Report Logic = The report list all students in a respective TEA preliminary cohort file, then places students in their respective categories (columns) category based on student status as reported in PEIMS files. District should have the most recent five years of Fall and Summer PEIMS Files along with TEA>Cohort Preliminary files.

1) Student Groups – Student status is based on what is reported in most recent PEIMS file. For example a student whose ethnicity has changed from year to year will be placed in the row based on how they were reported in their most recent PEIMS submission.

2) Graduates Number = Total from TEA Cohort fie reported with PEIMS 203 record as a graduate.

3) Graduates Rate = Total in Class / Graduates Number

4) Continuers – Currently Enrolled = Student who have reached their graduate year but are reported as enrolled on a PEIMS 110 record. (Rather than a PEIMS 203 leaver record)

5) Continuers – Enrolled Possible Transfer/Dropout = Total of students submitted in Fall PEIMS with an as of status of “C, G or E” and students reported in Summer PEIMS with as of status of “I”

6) GED Recipients = Students Listed in Cohort file as earning a GED.

7) Completion I Number = Graduates + Continuers.

8) Completion I Rate = Completion I Number / Total in Class

9) Completion II Number = Graduates + Continuers + GED

10) Completion II Rate = Completion Rate II / Total in Class

11) Dropouts (4-yr) Number = Students submitted in Fall PEIMS with a 203 as a dropout.

12) Dropouts (4-yr) Rate = Dropouts (4yr) Number / Total in Class.

13) Total In Class = Total students in TEA Cohort file.

14) Possible Transfer = Students previously enrolled but final status never reported. No re-enrollment record or leaver record. Some students who left return and leave again may be counted here.

15) Other Leavers = All other leavers that are not dropouts.

ADDITIONAL NOTES

A four-year longitudinal graduation rate is the percentage of students from a class of beginning ninth graders who graduate by their anticipated graduation date, or within four years of beginning ninth grade.

A four-year longitudinal completion rate is the percentage of students from the same class who complete their high school education by their anticipated graduation date. Completion may be defined as graduating, continuing in high school in the fall after graduation was expected, or receiving a General Educational Development (GED) certificate.

The completion I rate consists of students who have graduated or continued in high school. The completion II rate consists of students who have graduated, continued in high school, or received GED certificates.

Students who enter the Texas public school system over the years are added to the class, and students who leave the system for reasons other than graduating, receiving a GED certificate, or dropping out, or who could not be tracked from year to year, are subtracted.

A four-year longitudinal dropout rate is the percentage of students from the same class who drop out before completing their high school education.

Dropouts are counted according to the definitions in place the years they drop out.

The definition changed in 2005-06. Longitudinal rates for the classes of 2009 and 2010 are comparable to one another. Rates for classes in which the national dropout definition was phased in (i.e., classes of 2006, 2007, and 2008) are not comparable from one class to another, nor are they comparable to rates for prior or later classes.

As an example, the four-year longitudinal rate for graduates is calculated by dividing the number of students who graduated by the number of students in

The class:

Longitudinal Graduation Rate = Graduates

—————————————————-

Graduates + Continuers + Ged Recipients + Dropouts

Summary: This report displays career and technical education contact hours by years, semesters, and V codes with a graphical representation of the V contact hour totals.

Usage: Review report to verify proper coding of career and technical education V codes ensuring full CTE funding by comparing current year contact hours by semester to prior years’ data.

Data Source(s): PEIMS Summer records

• Interchange Student Attendance
  • 42401-Special Programs Reporting Period Attendance Extension Complex Type
    • 42410-Career and Technical Education
      • E1085 – Attendance Event Indicator = 03 Regular – CTE

Calculations:

• Total career and technical education eligible days present in each semester by V code x contact hour weight factor
  • E0950 – CTE Eligible Days Present V1 Sum of all days x 1
  • E0951 – CTE Eligible Days Present V2 Sum of all days x 2
  • E0952 – CTE Eligible Days Present V3 Sum of all days x 3
  • E0953 – CTE Eligible Days Present V4 Sum of all days x 4
  • E0954 – CTE Eligible Days Present V5 Sum of all days x 5
  • E0955 – CTE Eligible Days Present V6 Sum of all days x 6

Features:

• Filter on specific campus

Summary: Report will display a list of SPED students who took STAAR, but did not pass any.

Usage: Identify SPED students who are struggling with STAAR tests

Data Sources:

• Fall PEIMS
  • 41163 Special Education Program Sub-Category
    StudentSpecialEdProgramAssociationExtension Complex Type
• Summer PEIMS
  • 42401 Special Programs Reporting Period Attendance Sub-Category
    SpecialProgramsReportingPeriodAttendanceExtension Complex Type
    42405 – Special Education Attendance
• STAAR files

Summary: The Student Data Review Report displays student counts and percentages as of the October snapshot date from the fall PEIMS submission, as well as Leaver data from prior year.

Usage: Review student groups by counts and percentages for multi year comparisons for entire district or by campus. This is very similar to the Fall dashboard data, but can be exported to Excel.

Data Sources: Fall PEIMS

• 40100 Student Basic Information Sub-Category
  StudentExtension Complex Type
• 40110 Enrollment Sub-Category
  StudentProgramExtension Complex Type
• 41461 Title I, Part A Program Sub-Category
  StudentTitleIPartAProgramAssociationExtension Complex Type
• 40203 School Leaver Sub-Category
  SchoolLeaverExtension Complex Type

Definitions:

• Enrollment is the total number of students at snapshot.
• Membership is the number of students who are receiving instruction at least 2 hours a day as reflected by their ADA eligibility code in Fall PEIMS (excludes ADA eligibility code 0 students)
• Leavers are displayed in the year they are reported to PEIMS, but the drill downs display the prior year when they left

Calculations:

• All Percentages are rounded to the nearest hundredth
• Enrollment by Grade Percentages = Total in grade level / Total Enrollment
• Membership (ADA Eligibility > 0) = Total in membership / Total Enrollment
• Gender = Total in gender / Total Enrollment
• Ethnic Distribution = Total in ethnicity / Total Enrollment
• Student by Indicator = Total in special program / Total Enrollment
• Economic Disadvantage
  • Free, Reduced, Other = Total in status / Total Economic Disadvantage
  • Regular, Special Education = Total in program / Total Enrollment
  • Total Economic Disadvantage = Total Economic Disadvantage / Total Enrollment
• Homeless
  • Individual Homeless codes = Total in homeless code / Total Homeless
  • Total Homeless = Total Homeless / Total Enrollment
  • Unaccompanied Youth = Unaccompanied Youth / Total Homeless
• LEP
  • Regular, Special Education = Total in program / Total Enrollment
  • Total LEP = Total LEP / Total Enrollment
• Student Attribution = Total attribution code / Total Enrollment
• Title I
  • Individual Title I codes = Total in Title I code / Total Title I
  • Total Title I = Total Title I / Total Enrollment
• Graduate Leavers – 01
  • Ethnicity = Total graduates in ethnicity / Total Graduates Reported
  • Total Graduates Reported = Total Graduates Reported / Prior Year Total Grade 12 Attendance
• Dropout Leavers
  • Individual dropout leaver reason codes = Total in dropout leaver reason / Prior Year Total Grade 7-12 Attendance
  • Total Dropouts Reported = Total Dropouts Reported / Prior Year Total Grade 7-12 Attendance
• All Other Leavers
  • Individual leaver reason codes = Total in leaver reason / Total Other Leavers
  • Total Other Leavers = Total Other Leavers / Total Leavers
  • Total Leavers = Total Leavers / Prior Year Total Grade 7-12 Attendance

Features:

• Filter on:
  • Multi-select Year (defaults to most current year)
  • Multi-select Campus (default to All)
• Focus list to run counts and percentages on groups of students
• Tools drop-down:
  • Hide Zero Value Rows to hide null or zero value rows for years selected
  • Show Zero Value Rows to show null or zero value rows for years selected (default)

Summary: The Fall (Snapshot) PEIMS Historical Comparison report displays totals for most snapshot demographics for both student and staff collected in the Fall PEIMS snapshot. It also contains a difference column to compare year to year increases/decreases.

Usage: Compare data counts from year to year using the difference column(s) to find anomalies and ensure data quality.

Data Sources: Fall PEIMS

• 40100 Student Basic Information Sub-Category
  StudentExtension Complex Type
• 40110 Enrollment Sub-Category
  StudentProgramExtension Complex Type
• 41163 Special Education Program Sub-Category
  StudentSpecialEdProgramAssociationExtension Complex Type
• 41461 Title I, Part A Program Sub-Category
  StudentTitleIPartAProgramAssociationExtension Complex Type
• 40203 School Leaver Sub-Category
  SchoolLeaverExtension Complex Type
• 30090 Responsibility Sub-Category
  StaffResponsibilitiesExtension Complex Type

Features:

• Turn on “Heatmap” to see hotspots/data swings at the district or campus level.
• Filter on specific campuses (Default All Campuses summed)
• Choose specific years to narrow the scope (Default most recent 3 years of Fall PEIMS loaded)
• Use the “Focus” list to pull in a specific group of students. Example: SPED