This training is designed to provide an overview of the basic functionality of OnDataSuite’ s OnPoint, OnPar and OnView.

OnDataSuite is widely used to assist in the implementation of various projects.  It enables staff to fulfill their own data needs quickly and with very little training.

At the end of this training users will have a basic understanding of the following functionality.

• Log in and access for user accounts
• Data Sources
• Dashboards
  • Fall
  • Summer
  • Academic
• Student
• Assessment
• Staff
• Accountability
• Support/Training

OnDataSuite – is data warehouse that is comprised of three powerful suite components. These components are OnPoint, OnPar and OnView.

OnPoint – The OnPoint data warehouse is based upon the upload of various files from multiple sources and years. Once uploaded into the system, these files then seamlessly form data associations that provide our users with information in the form of at a glance dashboard views, intuitive report builders as well as state and federal specific ‘canned’ reports. All reported values in OnDataSuite have been designed to drill down to the student or staff level from any aggregate count.

OnPar – Using the powerful OnPar reporting system, users can view their state released Texas   Academic Performance Report (TAPR) results and compare them against other district and campus results.

OnView – Some districts elect to publish their latest TAPR results on their website.   Once published, visitors to the site will be able to access the same interactive overview dashboard items displayed in OnPar Dashboard and OnView.

Logging In

System Log In Screen
•Login Name
•Password
•Click “Login”

Browser Support
•Chrome – (Preferred Browser)

Forgotten Username / Password
Log in credentials: URL/username and password are supplied by the administrator(s) of OnDataSuite at your district.

Overview of OnDatasuite – OnPoint

OnPoint® is the piece of this data warehouse that you will spend 95% of your time in. Data is uploaded by the admin from various sources and provide tons of reports and the ability to create your own reports, that enable you to the review, investigation, and make data driven decisions quickly and easily.

-PEIMS data

• Snapshot for student populations
• Leavers
• Attendance / Discipline

-Assessment

• STAAR / TELPAS
• College Board
• TSIA

-Accountability

• RDA
• CCMR
• DVM

Located on top right of black menu bar- three horizontal bars (hamburger menu)

• Select “My Account“

• To change your password, click “Your Profile”
  • Type  New Password, Confirm Password, and click “Update”

• To sign up for “listserv”

Click “Job Title/Areas of Interest“

• • Click check boxes to select areas of interest for email notifications on trainings, new reports, features and other topics specific to the area
  • Click “Update Settings” to save changes

User Settings – options

Located on the black menu bar at the top of the screen.( File Center/Data Sources)

• Data Sources
  • District
    • PEIMS-preliminary or final file
    • TSDS Data Collections
    • Student Images

• • TEAL
    • CCMR
    • Cohorts
  • ACT
  • TSIA
  • College Board
  • ETS/Pearson
    • STAAR
    • TELPAS

File Review – Scroll toward the bottom of the screen to view the files that have been uploaded into the system and will be used to populate the reports.

Located on Blue menu bar

4 Dashboard options

Year dropdown

Student counts from PEIMS Snapshot data (last Friday in October)

• Select “Information Year” to choose different years
• “Print” in black menu bar
• Drill down on hyperlinked counts to see detailed student lists

Drill down using hyperlinks to display a list of students in that category

List options:

• Sort columns
• Tools
  • Export to Excel
  • Bookmark the list
• Create Focus List
• Column Options – modify and add columns
• View student profile – permission required

View student profile by:

• Clicking on the student id or “View Profile” hyperlink from a student list or
• Using “Search” on the blue menu bar

Explore tabs and sub tabs to discover granular data reported for the student.

Cumulative Information

• Total enrollment counts for students attending at least one day of school
  • Counts by grade level, gender, ethnicity and special pops
  • Drill down on hyperlinked counts to see detailed student lists

Days Membership

• Day counts from PEIMS Summer Attendance data
  • Total number of student days in membership, present,  and/or absent
  • Drill down using hyperlinked days to display the list of students who make up the count of days

3 subtabs

Campus Student displays counts/percents for the columns below.

Hover over column title to see definition/calculation.

Click on the hyper link to see the list of students.

See year drop down option – top right.

• Attendance/Discipline percentage by reporting periods

• STAAR Performance

Search for Reports

Data Validation Reports
Proactively audit data anomalies including TEA Limited Scope Attendance Audits prior to TEA submission.

Custom Reports
Organized into topical folders, these 1 click reports allow users to review information in many areas very quickly.

• Clickable reports organized in folders.

• Filters
  • Review filters at top of page for criteria selections
  • Remember to click on ‘Submit’ after changing filter to apply

• Tools:
  •      Export to Excel
  •      Bookmark – save and share reports
  •      Report Info – find more information about the report

Student Report Center

Ad Hoc Report Building

Help option to explain the data source and description for each record in the Report Center

Create a report:

1. Select a Category
2. Select “Criteria” from drop down box(es)
   • Hint: start typing in title to auto populate the field
3. Select appropriate Years on right side
4. Select “Filter” for criteria on right side
   1. Leave blank-all codes displayed OR
   2. Select specific codes
5. Click “Create Report”

• Click on aggregate totals to drill down to list view

• Federal
• State – CCMR/A-F
• RDA – Results Driven Accountability
• DVM – Data Validations

• Submit Ticket Icon –  Use to enter a question, problem, or feature request with detailed information and click “Create Ticket”

• Manuals Icon –  Use to search for information on reports and functionality.

“Support” link – top black menu bar

• Training
  • Find recordings of past Web-ex training, along with handouts on the left. (Use drop down to assist with locating training topics.)
  • Locate Upcoming training descriptions and registration links on the right.

Principal Academy – Training by topic

• Attendance Reports – Focus of this workshop is to review campus attendance data and trends per six weeks using a proactive approach to maximize funding.

• Accountability Review – Focus of this workshop is  to view the campus accountability reports, including RDA and CCMR.

• Discipline Reports – Focus of this workshop is reviewing campus discipline data, its trends and how it is affecting accountability/ RDA/DVM.

• Assessment Review – Focus of this workshop is to review campus assessment data and trends.

• Fall Snapshot (Campus Program Counts & Leavers-Dropouts)- Focus of this workshop is to assess fall campus data, trends, and counts for special populations and Leavers, including graduates and dropouts, as well as their impact on accountability.